Administrative Support: Provide comprehensive administrative support to the CEO's office, including travel arrangements and expense reporting
Event Coordination: Assist in organizing corporate events, board meetings, and team off-sites, working closely with the Senior EA to manage logistics, including venue selection, catering orders, ground transportation arrangements, and providing on-site support
Project Management: Support and manage projects related to the CEO Office's initiatives
Office Management: Support the daily operations of the CEO's office, including managing expenses, processing invoices, coordinating with IT, business card CRM, and assisting with administrative needs as required
Miscellaneous Support: Handle special projects and miscellaneous tasks as assigned by the Chief of Staff to assist with business priorities
Coverage: Act as the backup for the CEO's Executive Assistant during periods of travel or absence
Education & Experience
Experience: 3-5 years of experience as an Executive Assistant or in a similar role supporting senior leadership, ideally within a corporate or political environment.
Education: Bachelor's degree preferred, but not required
Skills
Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Teams, ChatGPT, LinkedIn, and other office software. Familiarity with project management tools is a plus
Communication: Strong verbal and written communication skills, with the ability to interact confidently and concisely with senior leaders and stakeholders
Organization: Excellent organizational and multitasking skills with an ability to manage competing priorities under tight deadlines
Discretion: Demonstrated ability to handle sensitive and confidential information with integrity
Independent: Self-motivated and able to work with minimal oversight on multiple projects, often under tight deadlines and with incomplete information
Problem-Solving: Strong attention to detail with a proactive approach to problem-solving and the ability to anticipate needs
Time Management: Ability to work independently, prioritize tasks, and meet deadlines in a dynamic environment
Flexibility: able to work outside normal business hours as dictated by business needs. Some travel may be required
Interpersonal Skills: High level of emotional intelligence, professionalism, and discretion in all interactions
Working Conditions
This position is onsite, based at HQ
Requires occasional off-site meetings and ~25% of travel
Regular use of a computer and other office equipment is necessary
Interaction with team members and external contracts at junior and very senior levels is a regular part of the job
May require occasional overtime and flexibility in work hours to accommodate the executive's needs
Physical Requirements
Sitting for extended periods while working on a computer or conducting meetings
Use of hands and fingers for typing, writing, and handling documents
Occasional lifting of objects or materials up to 20 pounds for administrative tasks
Ability to communicate verbally and in writing
Mobility within the office environment to attend meetings or interact with colleagues
Safety Requirements
All employees are required to follow the site EHS procedures and Coherent Corp. Corporate EHS standards
Quality and Environmental Responsibilities
Depending on location, this position may be responsible for the execution and maintenance of the ISO 9000, 9001, 14001 and/or other applicable standards that may apply to the relevant roles and responsibilities within the Quality Management System and Environmental Management System
Culture Commitment
Ensure adherence to company's values (ICARE) in all aspects of your position at Coherent Corp.:
Integrity - Create an Environment of Trust
Collaboration - Innovate Through the Sharing of Ideas
Accountability - Own the Process and the Outcome
Respect - Recognize the Value in Everyone
Enthusiasm - Find a Sense of Purpose in Work
Coherent Corp. is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.
If you need assistance or an accommodation due to a disability, you may contact us at talentacquisition@coherent.com .Coherent is a global leader in lasers, engineered materials and networking components. We are a vertically integrated manufacturing company that develops innovative products for diversified applications in the industrial, optical communications, military, life sciences, semiconductor equipment, and consumer markets. Coherent provides a comprehensive career development platform within an environment that challenges employees to perform at their best, while rewarding excellence and hard-work through a competitive compensation program. It's an exciting opportunity to work for a company that offers stability, longevity and growth. Come Join Us!
Note to recruiters and employment agencies: We will not pay for unsolicited resumes from recruiters and employment agencies unless we have a signed agreement and have required assistance, in writing, for a specific opening.Job Summary: We are looking for a highly organized, proactive, and disciplined Executive Assistant to work closely with both the Chief of Staff and Senior Executive Assistant to the CEO, supporting the smooth functioning of the CEO's office and Enterprise Leadership Team. This position reports to the Chief of Staff and Strategic Advisor to the CEO. The ideal candidate will excel at anticipating needs, handling sensitive information, managing competing priorities, and thriving in a dynamic, fast-paced environment.