Clinical Studies Project Coordinator III at Medtronic in Santa Rosa, California

Job Description:

At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You'll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world.

A Day in the Life

We are excited to be hiring a Clinical Studies Project Coordinator II to join our Medtronic Structural Heart and Aortic Operating Unit. In this role, you will be providing support to the Mitral and Tricuspid (M&T) Structural Heart clinical teams and studies. The Clinical Studies Support Coordinator III will independently perform diverse administrative and project duties.

Location: Mounds View, MN

Travel: 0-5%

A Day in the Life

Responsibilities may include the following and other duties may be assigned.

• Supports clinical studies by executing and maintaining one or more of the following areas.


• Data coordination- actively participates in the development and testing of case report forms, study reports, and study databases based on protocol requirements.


• Ensures timely and quality completion of data forms, verifies study data, and generates, manages and resolves data discrepancies.


• Support assignment for study specific training and rosters


• Document coordination - creates and manages the clinical study files and oversees the organization and distribution of clinical study documents.


• Assists with periodic audits of clinical study files for completeness and accuracy.


• Provide project/program coordination and support to Global Clinical Study team


• Maintains study-specific correspondence and other required documentation


• Assists/coordinates in the organization and distribution of clinical study documentation


• May assist in tracking study activity, such as start-up progress by ensuring receipt of proper study documentation, agreements, and site approvals


• Assist in the coordination of meetings and meeting logistics


• Attends team meetings, taking notes on discussion points and action items-ensuring proper follow through


• May work with clinical teams to create and distribute newsletters and communications to sites


• Support, monitor, and analyze daily projects and contracts using Excel, Power Point, SCTMS, RAD, Vision Tracker, SharePoint, and shared network drive


• Create, run, and monitor metrics and maintenance reports on an ongoing basis


• Identifies issues in documents, memos, correspondences, and telephone calls which require action. Recommends alternatives and executes an alternative when appropriate


• Support process improvements efforts to enhance systems and reduce lead time


• Perform various study duties including facilities coordination, project document organization and reconciliation, setting up files, ordering supplies/equipment, photocopying


• Solves problems of moderate scope and complexity following established policies and procedures


• Works under general supervision


• Other duties as assigned

Must Have (Minimum Requirements):

To be considered for this role, the minimum requirements must be evident on your resume.

• 4 years of administrative/project support experience


• High School Diploma or equivalent

Nice to Have (Preferred Qualifications):

• Associate's or Bachelor's degree preferred


• Clinical research/study coordination experience at Medtronic or medical device industry


• Experience with Cardiovascular products/therapies


• Experience working with Siebel CTMS and Clinical RAD applications


• Knowledge of medical terminology


• Basic knowledge of GCP and regulatory compliance guidelines for clinical trials


• Proficiency in MS Office applications: Excel, PowerPoint and Word, Project (or similar scheduling software), project management techniques and tools; and web-based applications.


• Experience working in a highly-matrix, dynamic, and fast-paced work environment (ability to shift priorities & work plan based on department needs)


• Excellent written and verbal communication, and interpersonal skills


• Capable of working on multiple projects in a deadline driven environment - demonstrated skill under pressure


• Strong prioritization and organizational skills

Physical Job Requirements

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.

The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role.

Benefits & Compensation

Medtronic offers a competitive Salary and flexible Benefits Package
A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.

Salary ranges for U.S (excl. PR) locations (USD):$52,400 - $78,600

The base salary range is applicable across the United States, excluding Puerto Rico and specific locations in California. The offered rate complies with federal and local regulations and may vary based on factors such as experience, certification/education, market conditions, and location. Compensation and benefits information pertains solely to candidates hired within the United States (local market compensation and benefits will apply for others).

Medtronic benefits and compensation plans

About Medtronic

We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions.
Our Mission - to alleviate pain, restore health, and extend life - unites a global team of 90,000+ passionate people.
We are engineers at heart- putting ambitious ideas to work to generate real solutions for real people. From the R&D lab, to the factory floor, to the conference room, every one of us experiments, creates, builds, improves and solves. We have the talent, diverse perspectives, and guts to engineer the extraordinary.

Learn more about our business, mission, and our commitment to diversity here .

It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities.

At Medtronic, most positions are posted on our career site for 3-7 days.