Office Specialist-L at Vassar College in Poughkeepsie, New York

Job Description:

Vassar College

Office Specialist-L

Department: Center for Career Education

Duration of Position: Full year / Full time

Work Schedule:

Employee Type: Staff

Posting Date: 08/02/2024

Union Representation: CWA

Posting Number: AS530P

Pay Rate: $19.97 per hour

Compensation:



About Vassar College


Located in the scenic Mid-Hudson Valley, Vassar College is a highly selective, residential, coeducational liberal arts college. Vassar stands upon the homelands of the Munsee Lenape.Vassar College is deeply committed to increasing the diversity of the campus community and to promoting an environment of equality, inclusion, and respect for difference. The College is an Equal Opportunity and Affirmative Action employer, and especially welcomes applications from veterans, women, individuals with disabilities, and members of racial, ethnic, and other historically underrepresented groups.Vassar College is a smoke-free, tobacco-free campus.

Position Summary and Responsibilities


The Office Specialist assists with a variety of activities within the Center for Career Education (CCE), with a special focus on supporting the administration of grants and fellowships, and the organization of pre-health applications. The Office Specialist is the secondary point of contact for external visitors and callers. The Office Specialist interacts regularly with students, alums, faculty, administrative offices and academic departments. This position serves as the key liaison in handling arrangements for formal and informal meetings, triaging and responding to emails, and ensuring that students/alums are receiving assistance in a timely manner.



Responsibilities

• Provide secondary office reception and respond to in-person and phone inquiries; prioritize email correspondence related to fellowships and pre-health advising.
• Schedule meetings and other events, reserving rooms, and arranging refreshments.
• Reconcile credit card statements, track spending and budgetary expenditures, request payments for fellowships, process requisitions and create budget reports using Workday.
• Use department databases to send communications, access information, and maintain records. Execute thorough and accurate data entry in databases, spreadsheets, and reports.
• Support the work of the Fellowships Committee and Premedical Advisory Committee, including organizing application materials and compiling composite letters.
• Assist with the management of the department website.
  
  
  
  

Qualifications

• Three to five years of administrative support experience or equivalent combination of education and experience.
• Excellent written and verbal communication skills and telephone manner are essential.
• Requires ability to interact effectively and professionally with a diverse community.
• Strong computer skills are required including proficiency with the Google Apps suite (Drive, Docs, Mail, Calendars, Sheets, Forms), the Microsoft Office suite (especially Word and Excel), and Adobe (especially editing and working with PDF files in Acrobat).
• Proficiency using web-based resources and conducting internet research.
• Strong time management and task management skills, attention to detail, and comfort working in a deadline-driven environment.
• Must be flexible and adaptable to changing priorities and evolving technologies and able to work both independently and as part of a team.

• Prior work experience in a college or university setting.
• Knowledge of Workday, Banner, and SurveyMonkey Apply.

Special Instructions to Applicants


To complete your on-line application, you will be required to attach your resume, cover letter, and contact information for 3 professional references. All attachments must be in PDF format. Review of applications will begin immediately. If you have any questions, please contact Human Resources, 845-437-5820.

For full consideration applicants should apply by:

All applicants must apply online at: https://employment.vassar.edu/postings/4047.

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