Administrative Assistant to Senior Vice President and Controller at Pfizer in New York City, New York

Job Description:

We are seeking a highly organized and tech-savvy Administrative Assistant to support the Senior Vice President (SVP) Controller in our finance department. The ideal candidate will have strong communication skills, a proactive mindset, and the ability to manage multiple tasks in a fast-paced, global environment. This role is essential in ensuring the seamless operation of the finance team and the broader organization.

 

ROLE RESPONSIBILITIES

 

• Administrative Support: Provide comprehensive administrative support to the SVP Controller, including calendar management, scheduling meetings, and coordinating travel arrangements
• Communication: Act as a liaison between the SVP Controller and internal/external stakeholders. Prepare, review, and edit correspondence, reports, and presentations
• Meeting Coordination: Organize and prepare materials for meetings, including agendas, presentations, and minutes. Track action items and deadlines, ensuring timely follow-up
• Data Management: Maintain and organize financial documents and reports. Utilize data visualization tools to assist in data entry, analysis, and the creation of compelling financial presentations
• Project Assistance: Support special projects and initiatives within the finance department, ensuring efficient execution and adherence to timelines
• Tech Savviness: Leverage collaboration tools (e.g. Microsoft Teams) and project management software to enhance team communication and productivity
• Confidentiality: Handle sensitive information with discretion and maintain confidentiality regarding financial and personnel matters
• Office Management: Assist in the coordination of office operations, including supplies management and facility requests

 

BASIC QUALIFICATIONS

 

• Bachelor's degree in business administration, finance, or a related field preferred
• 3+ years of administrative experience, preferably in a finance or corporate environment
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and familiarity with financial software (e.g., ERP systems)
• Strong organizational skills with the ability to prioritize tasks and manage time effectively
• Excellent verbal and written communication skills
• Ability to work independently and collaboratively within a diverse team
• Detail-oriented with a focus on accuracy and quality
• Adaptability to changing technologies and a willingness to learn new tools and processes

 

Other Job Details:

 

• Last Date to Apply for Job: October 24, 2024
• Work Location Assignment: Hybrid. Must be able to work from assigned Pfizer office 2-3 days per week, or as needed by the business

 

The salary for this position ranges from $31.99 to $53.31 per hour. In addition, this position offers eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company's policies. We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life's moments. Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage. Learn more at Pfizer Candidate Site - U.S. Benefits | (uscandidates.mypfizerbenefits.com). Pfizer compensation structures and benefit packages are aligned based on the location of hire. The United States salary range provided applies only to the United States - New York - New York City location.

 

Relocation assistance may be available based on business needs and/or eligibility.

 

Sunshine Act

 

Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider's name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.

 

EEO & Employment Eligibility

 

Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer. This position requires permanent work authorization in the United States.

 

Administrative

 

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