The Administrative Assistant handles a variety of routine clerical and administrative tasks including drafting correspondence, scheduling appointments, ordering supplies, and managing office events. This position is directly supervised by the Regional General Manager or, in a corporate setting, the Executive Assistant.
Job Responsibilities
Computer Use: Utilize computers for database management, word processing, and other applications
Telephone Handling: Answer calls, provide information, take messages, or redirect calls
Database Management: Create, maintain, and enter information into databases
Filing Systems: Organize and manage paper and electronic filing systems, update documents, and maintain records
Office Equipment: Operate and arrange repairs for office equipment like fax machines, copiers, and phone systems
Visitor and Call Handling: Greet visitors and handle their inquiries or direct them as needed
Scheduling: Maintain scheduling and event calendars, and confirm appointments
Documentation: Complete forms according to company procedures, and make copies of correspondence or other materials
Additional Duties: Perform other related tasks as assigned
Qualifications
Computer Skills: Proficiency in MS Suite (Outlook, Word, Excel, PowerPoint)
Experience: Prior experience in a fast-paced environment
Education: High School Diploma or GED
Experience: At least 1 year in an administrative support role within a professional setting
Communication Skills: Strong verbal and written communication skills
Administrative Knowledge: Familiarity with administrative procedures, office terminology, and systems such as MS Office, file management, and form design
Effective Communication: Ability to communicate effectively based on the audience’s needs
Organizational Skills: Strong organizational and time management abilities
Reliability: Demonstrated reliable work history
Attention to Detail: Strong attention to detail for accurate documentation and reconciliation
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)