Subgrants and Contracts Officer, Citizens Empowered Activity (CEA) at IREX in Washington, Washington DC

Job Description:

IREX


Job Category: Information & Media Practice
Requisition Number: SUBGR003102

October 17, 2024
Full-Time
Antiguo Cuscatlan, 00000, SLV

Job Details

Description

Who We Are

IREX is a global development and education organization. We strive for a more just, prosperous, and inclusive world—where individuals reach their full potential, governments serve their people, and communities thrive. With a projected annual portfolio of more than $150 million and more than 750 staff worldwide, we work with partners in more than 100 countries in four areas essential to progress: cultivating leaders, empowering youth, strengthening institutions, and increasing access to quality education and information.

The Subgrants and Contracts Officer will be based in El Salvador and will report to the Senior Subgrants and Contract Manager. They support the Activity’s extensive sub-granting and contract strategy.

We are doers. Our decades of on-the-ground experience help us create greater impact, practical recommendations, and lasting partnerships.

Are you the next member of our team?

Your Background & Skills

• Bachelor’s degree in business administration/management, accounting, or the social sciences
• Minimum of three (3+) years of professional experience in grants management, partnerships, and/or capacity building of local partners preferred.
• Strong knowledge of international grant, budget, and accounting procedures, particularly in Central American countries
• Experience in the procurement of goods and services (from the preparation of the bidding terms and conditions to delivery and close out)
• Strong knowledge of USAID rules and regulations.
• Ability to research, analyze and interpret government regulations.
• Ability to work both independently and as an effective team member.
• Demonstrated critical thinking and analytical skills, as well as the ability to handle complex situations and demonstrate sound judgment and problem-solving.
• Attention to detail and commitment to excellence demonstrated by the delivery of quality and timely outcomes.
• Demonstrated capacity to identify risks and propose solutions.
• Demonstrated ability to develop and implement effective strategies and tactics for accomplishing assigned duties.
• Strong oral and written communication skills, including the ability to communicate effectively and project a professional image when giving and taking information in writing, in person, and through various communication media. The ability to present to varying-sized audiences in a manner that influences, and drives understanding is highly desired.
• Excellent interpersonal skills and cultural sensitivity to interact effectively and diplomatically with individuals at all levels of the organization, as well as externally both domestically and internationally
• Leadership skills with demonstrated knowledge and understanding of staff management practices and processes and the ability to establish accountabilities and expectations and manage performance to achieve results.
• Action-oriented with a high level of initiative and an advanced level of proficiency in the ability to multitask and prioritize; manage time, perform project management, problem- solving, and organizational skills; and flexibility to adapt and respond to shifting priorities.
• Proficiency in Microsoft Office to include Word and Excel; proficiency with accounting software.
• Knowledge of Google Suite tools preferred.
• Very good command of English Language and Spanish Language is required.
• You must have unrestricted authorization to work in El Salvador.

Your Daily Tasks

• Develop and oversee efficient mechanisms and tools for each grant and/or contract category, ensure that appropriate and streamlined due diligence is conducted, and develops creative and compliant approaches to providing assistance to local organizations.
• Support organizations receiving grants from the Citizens Empowered Activity (CEA) in the proper management of their grants.
• Support the rapid and compliant issuance of sub-grants and contracts.
• Establish and monitor all subgrant and contract procedures and mechanisms.
• Manage CEA partners’ subgrants and alert the Finance & Operations Manager regarding
• any performance or financial reporting issues.
• Ensure technical, financial, and administrative compliance with CEA’s and donors’
• subgrant and contract management/reporting procedures.
• Analyze narrative and financial reports as well as all supporting documents for expenses incurred in the context of sub-grants and contracts awarded by CEA.
• Provide and supervise training and capacity building activities to subgrantees and sub- contractors on financial reporting procedures and mechanisms, as well as other applicable funder regulations
• Maintain communication and relationships with local partners, makes sure of media stakeholders’ involvement in the project, and ensure partners’ feedback is included in project management.
• Support procurement related tasks in compliance with donor rules and regulations, as well as ensuring that competitive and transparent processes are implemented.
• Coordinate and facilitate selection committees to evaluate proposals submitted by potential subgrantees or vendors according to the Notice of Funding Opportunity and donor regulations.
• Support the closeout process of sub-awards and contracts, which includes the elaboration and final review of delivery notes, inventory reports and property disposition letters.
• Ensure timely financial reporting and effective collaboration with relevant CEA staff.
• Understand and demonstrate commitment to CEA’s goals across all domains.
• Establish and maintain productive and collaborative working relationships with all CEA domains, partner organizations, and other program stakeholders relevant to CEA activities.
• Contribute to internal IREX program reporting, knowledge management and information sharing.
• Contribute to communications that highlight the work of partners and other media literacy tasks as needed.
• Oversee grant and contract files to ensure audit readiness. Coordinate and support the review and management of financial and other compliance documents, including IREX subgrant tracking systems filing and updates and maintaining other program files.
• Assist with general office administrative support functions.
• Provide technical and compliance oversight and monitoring through regular check-ins, verification of documentation and deliverables, spot checks and as needed, lead site visits to subgrantees to assess adequacy of internal controls, compliance with applicable laws and regulations, and award policies and procedures. Report findings and propose corrective actions
• Prepare and implement training and technical assistance as needed to address capacity needs and reinforce sub-grant management.
• Serve as a point of contact on sub-grant/contract management and compliance with El Salvador based sub-grantees.
• Develop and review new grants/contracts or modifications which include budget presentation, cost allocations, work plans and other requirements.
• Support grantees on technical grant management e.g., work planning and managing ongoing deliverables
• Conduct risk assessments and design risk mitigation plans.
• Work with the Senior Subgrants and Capacity Building officer to support timely response to donor requests related to local grants agreements, budgets and spending.
• Ensure compliance with the Civil Society and Media - Standing Together and Advancing in New Directions (CSM-STAND) grant policy and proactively identify compliance gaps and recommend solutions including areas such as internal policies and procedures.
• Review advances payments to subgrantees and ensure that the advances to subgrantees are liquidated in a timely manner.
• Review budget comparison reports and back-up documentation to ensure adherence to restrictions and support follow up actions to resolve any identified problems.
• Other support duties as needed.

You will Get:

Committed, passionate, collaborative, and mission-driven colleagues who make IREX a good place to work. You will receive best-in-class learning, development, and growth opportunities, as well as a comprehensive benefits package designed to help you thrive. This includes a well-being and employee assistance program, health coverage, a flexible work schedule, a generous PTO policy, a technology stipend, a diverse and inclusive work environment, and many more benefits.

We conduct background checks on all successful candidates.

This position is eligible for Telework. The eligible employee is a regular, full-time El Salvador-based staff who works from a worksite outside the El Salvador office for one or more days a week.

This position is not eligible for Immigration Sponsorship.

NO PHONE CALLS PLEASE

EOE – Equal Opportunity Employer

We are an Equal Opportunity Employer, including disability/vets.

PI251777482

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