Transactions Coordinator (Acquisitions Team) at Phillips Edison & Company LTD in Cincinnati, Ohio

Job Description:

The Transactions Coordinator role will provide support to the Acquisitions and Transactions Team throughout the deal lifecycle, which includes organization, tracking, documentation, third party requests, research and internal communications.  This position will located in the Cincinnati, OH corporate headquarters office and will be an in-office role. Local candidates only.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Create and organize deal folders which will include signing confidentiality agreements, downloading and distributing documents to the team and tracking these properties within our database. Creating and distributing reports for these deals will be an ongoing process as deals flow through each step within our process.


• Request research (internal) and insurance quotes (external) for these deals we are underwriting on a weekly basis.


• Prepare expense reports for team members, book travel and maintain calendar for ICSC events.


•  Provide support throughout the due diligence process for acquisitions which will include the following:
  
  
  
  • Request proposals, share documents and engage third parties (survey, zoning, ADA, roof, PCA, ESA, abstracts, tax analysis, estoppels, COIs) and follow up as necessary for delivery of documents. Complete data entry for reports where necessary.
  
  
  • Audit of executed estoppels to confirm the information matches what we have in our records.
  
  
  • Data entry and audit of information from sellers and third parties to be used by departments internally post-closing. This includes information for FastField, MRI and our sign off / hand off memo.
  
  
  • Add, set up and maintain calendar reminders and meetings for dates throughout due diligence
  
  
  • Request funds from treasury for deposits and closing
  
  
  • Manage the post-close file cleanup and archive to Record Center once a transaction closes and provide documents to internal groups for them to audit and upload when necessary. 
  
  
  • Audit hard files received from seller and prepare leases for offsite storage.
  
  
  • Prepare final property folders and upload the final B&R model and authorization to close form
  
  
  
  


• Provide support throughout the due diligence process for dispositions which will include the following:
  
  
  
  • Organization of key documents for brokers and buyers requires use of records center to pull documents to put into a data room.
  
  
  • Assist in answering questions which will require communication with internal groups.
  
  
  • Prepare, send and track estoppels which will require communication with tenants.
  
  
  • Order documents to be retrieved from offsite to be sent to buyer post-closing, mail documents. 
  
  
  • Communicate with title to confirm deposits are received as required per the PSA.
  
  
  • Add and maintain calendar reminders and meetings throughout due diligence
  
  
  
  

EDUCATION AND EXPERIENCE

• Bachelor’s degree and 2+ years of work experience required; will consider additional relevant work experience in lieu of Bachelor’s degree.


• Prior commercial real estate experience preferred including familiarity with reading and interpreting legal documents and tenant leases.


• Must possess strong communication and analytical skills.


• Outstanding attention to detail and organizational skills.


• High level of professionalism confidentiality discretion and judgment.


• Strong proficiency in Microsoft Office, particularly in Excel.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

See job description