Procurement Mgr at One Call in Helena, Montana

Job Description:

Procurement Mgr


Are you looking for an impactful role where you finish the workday knowing you helped someone? Whether you're joining our care coordination team or playing a supporting role, the work you do every day helps us collectively reach our mission of "getting people the care they need when they need it." We believe that by staying committed to our core values of Think Big, Go Fast, Deliver Awe,and Win Together, we can positively impact the lives of the injured workers we serve and get them back to the things that matter most in life.


Salary Range: $66100 - $109100 Salary

This compensation range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. At One Call, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is $66100 - $109100 Salary



Benefits Summary:

In return for your commitment to our company's mission, we offer a vast array of benefits to help support the whole you.

• Opportunities to work from home

• Competitive wages with opportunities to earn annual merit increases

• Paid development hours to use for professional and community development!

• 18 days of Paid Time plus 8 company holidays, and 2 personal days per year

• $1,000 Colleague Referral Program

• Enterprise Recognition Program rewarding colleagues for their extraordinary work

• Exclusive discounts on travel, activities, and merchandise via work discount program

• Colleague Assistance Program that provides free counseling and financial services

• Tuition Reimbursement Program including certifications

• Quantum Health: A healthcare navigation platform to help our colleagues make the best, most cost-effective healthcare decisions

• Medical, dental, and vision insurance

• Pre-Tax FSA and HSA health savings accounts

• 401(k) matching

• Company paid life insurance

• Company paid short term and long-term disability

• Healthcare concierge

• Pet Insurance

• The One Call Foundation which aims to help colleagues during unexpected emergencies, from car accidents to natural disasters.


JOB SUMMARY:


The purpose of this position is to perform procurement functions regarding indirect category spend, strategic sourcing, maintain vendor relations/functions to achieve joint satisfaction, educate/build consensus regarding procurement with the Business Units (BU), and improve the company's profitability under the direction of the Director of Procurement.


GENERAL DUTIES & RESPONSIBILITIES:


Ensure Delivery and Tracking of Realized Savings-

• Category Planning- develop and consistently execute annual category strategy; identify and implement streamlined category purchasing processes and supporting tools; analyze category markets and assess risk, gathering intelligence on fundamental conditions and technical information that affects the category; specify the sourcing & category management projects with realized savings forecasts; perform end to end category management functions including analyzing third party spend, generating financial models of various sourcing alternatives, and performing market analysis to drive cost optimization; monitor category contract expirations; develop communication/action plans for category projects.


• Implementation- Redlining of contractual agreements and working with appropriate risk managers, functional stakeholders and vendors with processes therein. Ensure solidification and articulation of contractual boundaries, financial structures and implementation details.
  
  


• Spend and Saving Management- review & analyze spend and savings; identify, develop and initiate cross functional improvement opportunities to aggregate spending and simplify procurement related processes; perform in-depth financial and service due diligence to reduce risk; identify and manage gaps in reported Spend/Savings numbers verses projections; uncover underlying issues that create variances; develop actions plans to address root causes of variances; communicate reports to stake holders.
  
  


• Compliance Management and Reporting- provide monthly spend/saving reports for all sourcing projects; develop methods to drive enterprise spend to preferred suppliers; compliance visibility by business unit and/or cost center; report commodity spend with non- preferred suppliers and corrective action plans.
  
  


• Price Management- apply the Procurement Governance process for Bids, RFP, etc. Manage RFI, RFP contract development, review processes and utilize appropriate support tools to enhance sustainable results; negotiate and manage supplier contracts; provide pricing control services (prices comparison/analysis, specifications, and availability); supplier price/term compliance audits; price file/ catalog management and impact analysis.
  
  


• Continuous Improvement- identifying and implementing ongoing, post sourcing, continuous cost improvement programs on a regular and proactive basis; drive process improvement to help lower the cost of business for the BU and/or the company; drive process improvements to reduce the Total Cost of Ownership (TCO); monitor purchasing reports and ensure compliance with appropriate established, contracts, policies and procedures on a continuous basis.

Maintain and Improve the Performance of the Supply Base-

• Supplier Performance Management- establish and maintain good relations with strategic key suppliers for product categories by assisting with, but not exclusive to, invoice inquires and/or grievances, track supplier KPI, resolutions for tactical issues; demonstrates a proactive approach in meeting business partner expectations by creating operational agreements to manage expectations; conduct business reviews with suppliers; establish and maintain supplier profiles; ensure contract compliance upon execution e.g. filing, preparation of contract summary, and receipt of insurance certificates; review contract aging reports and determine, with stakeholder, documents that require renewal; maintain current status of all category contracts and agreements on a continuous basis; utilize metrics, scorecards, tools and processes to optimize sourcing, supplier activities and efficiencies; survey the end- users for supplier performance, review performance data with supplier with action plans to resolve any issues.


• Re-Sourcing- project based re-sourcing of category spend to include sourcing, negotiations and/or renegotiations, contract terms, pricing, etc. with new &/or existing vendors under the direction of the Director of Procurement; identify areas of sub-categories where service needs are not met under the current agreements; work to optimize the delivery platform to ensure service levels are acceptable.
  
  


• Stakeholder Management- developing and implementing action plans to address stakeholder concerns and opportunities; interact with multiple levels of management across the enterprise to discuss sourcing obstacles and provide progress updates and program performance results; partner with cross-functional teams to assist in the development of procurement policies and procedures; provides guidance and ensures adherence to procurement processes and policy compliance; be the central point of expertise and knowledge for commercial aspects of their assigned category; build and maintain strong working relationships with key stakeholder across the enterprise to support integration of strategic sourcing initiatives; generate well thought out positions on critical sourcing issues; define and present complex sourcing solutions.
  
  


• Procurement Process Functions.
  
  


• General Procurement- participate in the creation and on-going development of a strategic approach to managing enterprise & business unit spend; identify, select, evaluate and develop suppliers based on spend analysis, market conditions, contract expirations, technology direction etc.; function as primary supplier manager.
  
  


• Requisitions- monitor requisitions request for processing; review requisition requests to verify accuracy, quantity needed, specifications, and possible product alternatives; verify proper sign off authorization thresholds; research product and/or supplier based on the request; commercial requisition/invoices; apply the appropriate Procurement Governance.
  
  


• Clerical Functions- credit applications; indirect invoice processing; vendor on-line access requests, etc.

EDUCATIONAL AND EXPERIENCE REQUIREMENTS:

• Bachelor's Degree or equivalent combination of education, training, and experience


• Minimum of Five (5) years of Procurement experience and evidence to support
  
  


• Procurement certification/s preferred

GENERAL KNOWLEDGE, SKILLS & ABILITIES:

• Advanced skills with Office Suite and MS solutions.


• Adept of industry changes and monitoring of vendor environment.


• Experience with administration of Procure to Pay systems (P2P)


• Experience in one or more spend category.


• Excellent relationship management, financial management, strong financial analytical and problem-solving skills, with keen understanding of relevant cost drivers


• Good understanding of procurement trends and best practices


• Good knowledge of legal environment related to purchasing contracts and framework agreements.


• Strong command of negotiating, vendor performance management and contract administration


• Experience with developing and implementing successful cost saving initiatives.


• Must have a positive attitude and great work ethic, good time management skills, excellent listening skills, professional oral and communication skills, good reading comprehension, critical thinking skills, deductive reasoning skills, detailed oriented, and be able to meet strict deadlines.


• Exhibits a professional manner in dealing with vendors, customers, staff members, and co-worker to maintain constructive working relationships.

PHYSICAL/EMOTIONAL DEMANDS & WORK ENVIRONMENT:

• For roles located in office or home settings, this job is primarily sedentary and may involve repetitive motions; the employee is regularly required to sit, use hands and fingers, speak, and hear.


• For roles located in the field, this job is primarily active; the employee is regularly mobile and must be able to utilize transportation (such as driving), sit, use hands and fingers, speak, and hear.
  
  


• The employee is occasionally required to stand, walk, and lift objects (up to 10 lbs. weight; up to 4 ft. height).
  
  


• Specific vision abilities required by this job include ability to see things from a close distance and ability to adjust focus.
  
  


• The work environment utilizes florescent lighting; noise level is moderate.
  
  


• The emotional demand of the job may cause undue stress from, but not limited to, moderate/heavy workload.
  
  


• Reasonable accommodations will be individually assessed and possibly made to enable individuals with disabilities to perform the essential functions of the position.
  
  


• Please be advised the job description is subject to change at any time.

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