Pediatrics Departmental Coordinator, School of Dentistry at Meharry Medical College in Nashville, Tennessee

Job Description:

The Departmental Coordinator provides day-to-day management of the department to meet internal and external policies regulatory agencies policies and requirements to include recruitment, orientation, credentialing, trainings, and supervision of residents.



Daily Operations



Predoctoral and Graduate Programs

• Assist the department in maintaining compliance with organizing and maintaining documentation for predoctoral and graduate program accreditation requirements including, but not limited to didactics and clinical course scheduling, syllabi/report updates and submissions, committee and program related meetings, progress monitoring, educational conferences, and scholarly activities


• Lead logistics for all department related events and activities, including orientations, retreats, career development forums, study clubs and commencement


• Provide support and manages social media information in collaboration with the SOD


• Assists with the completion of residency verification forms and student recommendations


• Management of the department's students'/residents' files


• Maintain complete historical and current documents for compliance with all regulatory agencies.


• Management of departmental travel


• Uploads exams and serves a proctor for exams (online and in person)

Departmental Database System

• Manages the database for student and resident reporting to ensure all areas are complete and


• compliant


• Disseminates and monitors the completion of evaluations (rotations, self, peer, faculty)


• Manages and generates department related reports


• Monitors compliance and licensing requirements for all residents


• Monitors the logging of residents' duty hour for compliance


• Organizes and manages educational programs (lecture series, didactics and educational conferences)

• Performs other related duties as assigned.

Required Skills

• Microsoft Word, Excel, PowerPoint, Microsoft Outlook 360, Adobe Pro, and Google Applications


• Knowledge of web-based data systems such as Novatus, Workday, Simple Syllabus, ERAs, ACGME WebADs, GME Track, New Innovations, MyEvaluations and NRMP


• Knowledge of Accreditation guidelines and requirements


• Must possess the ability to function independently and know when to escalate issues to achieve and maintain high levels of successful project completion


• Must demonstrate critical thinking, problem-solving, and independent decision-making skills


• Must demonstrate organizational skills and be detailed oriented


• This position requires the ability to handle sensitive information with absolute confidentiality


• Must possess skills and abilities in accreditation and compliance


• Must possess skills and abilities in project and event development


• Excellent interpersonal, oral, and written communication skills and the ability to work effectively with a diverse community.

Required Education and Experience

• Bachelor's degree from an accredited college or university or relevant work experience in lieu of education


• Minimum three (3) years of relevant GME experience

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