Payroll and Travel Supervisor at Bentley University in Waltham, Massachusetts

Job Description:

Job Description Summary

The Payroll and Travel Supervisor oversees and executes payroll and travel functions within the Financial Operations department. Reporting to the Assistant Controller, Financial Operations and supervising the Payroll and Travel Analyst, this position is dedicated to delivering both customer service and transaction-level support to the departments and the entire University.

Essential Duties

• Review and audit two bi-weekly (staff and student) and one monthly (faculty) payroll for assigned pay groups that will include up to 1,000 employees.
• Supervise payroll and travel analyst and provide training and support as needed.
• Process payroll during overlapping payroll periods and act as backup for the Payroll Analyst.
• Assist in developing standard operating procedures, pay schedules and checklists and update accordingly
• Ensure that payroll is processed in compliance with all federal and state regulations, as well as University policies and collective bargaining agreements
• Liaise with internal/external auditors, providing necessary reports and resolving inquiries as needed
• Work with third party to reconcile quarterly and annual tax filings
• Work with Financial Systems team to ensure pay and leave rules calculate properly, and help troubleshoot when issues arise
• Work closely with Human Resources to ensure employees on leave are compensated appropriately
• Accurate and timely reconciliation of payroll liability accounts including journal entries
• Prepare and review annual filings for W2 (third party) and 1042.
• Review, reconcile and process travel expense reports confirming that all expenses are allowable by University Travel Policy and properly substantiated as required by the IRS.
• Analyze and evaluate business processes and recommend actions to streamline processes, improve operational efficiencies, and identify opportunities for reducing costs and improving customer satisfaction.
• Provide clear and concise process and control documentation for responsible functions
• Develop and provide data analytics as needed
• Address inquiries and resolve issues related to payroll and travel expenses.
• Provide guidance and support to employees regarding payroll and travel policies.

Minimum Qualifications

• Bachelor’s degree with 5-7 years of payroll administration experience is required with demonstrated knowledge of a wide range of payroll-related issues.
• Supervisory experience; prior experience in higher education or other non-profit setting.
• Comprehensive knowledge of internal controls standards and financial reporting.
• Maintain confidentiality working with sensitive payroll and personnel data
• Precise attention to detail and a willingness to provide a high level of customer service, internally and externally.
• Ability to manage multiple deadlines and competing priorities efficiently.
• Must possess excellent customer service skills with the ability to interact in a positive, professional, and courteous manner with individuals at all levels throughout the institution.
• Must be comfortable learning and using cloud-based complex financial system.
• Proficiency in Microsoft Office suite.
• Workday experience highly preferred.

Work Environment

• Typical office setting with extensive sitting and computer work
• Ability to travel around campus for meetings and other work related events

Bentley University requires references checks and may conduct other pre-employment screening.

DIVERSITY STATEMENT

Bentley University strives to create a campus community that welcomes the exchange of ideas, and fosters a culture that values differences and views them as a strength in our community.

Bentley University is an Equal Opportunity Employer, building strength through diversity. The University is committed to building a community of talented students, faculty and staff who reflect the diversity of global business. We strongly encourage applications from persons from underrepresented groups, individuals with disabilities, covered veterans and those with diverse experiences and backgrounds.

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