Administrative Assistant, Substance Use Intervention Services at Indiana University in Bloomington, Indiana
Posted in Other about 6 hours ago.
Job Description:
Department
SUBSTANCE USE & INTERVENTION S (BA-SUIS-IUBLA)
Department Information
The Office of Student Life is focused on building a strong foundation to ensure every student's Indiana University experience is positive, safe, healthy, and meaningful. The Office of Student Life staff and multiple departments aim to help students navigate their time at IU, providing the tools they need to be successful in school and after graduation. Students are our priority, and their health, safety, and overall well-being are our core mission.
Substance Use Intervention Services is proud to be a department within the Office of Student Life, committed to promoting learning and respect by integrating diversity, equity and inclusion in all programs, interactions, and partnerships. We commit to creating and maintaining an inclusive environment where all people are respected, valued, and affirmed so that they may know they matter and belong at Indiana University.
Job Summary
Substance Use Intervention Services plays a crucial role in promoting student well-being through inclusive, respectful, and supportive programs. We are seeking a detail-oriented and organized administrative professional to support the department in its mission. This is an excellent opportunity to make a direct impact on students' lives and contribute to an inclusive, diverse environment at Indiana University.
Department-Specific Responsibilities
- Responsible for accurately completing bursar billing for Substance Use Intervention Services.
- Maintains accurate records of student participation, interventions, and outcomes.
- Ensures all records comply with university policies on confidentiality and data security.
- Assists in organizing and coordinating workshops, educational seminars, and other events related to substance use awareness and intervention programs.
- Provides front-line support for students seeking assistance, offering information on available resources, and making appropriate referrals as needed.
- Provides administrative support to a department or group of professionals, exercising confidentiality, tact and diplomacy.
- Utilizes business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc.; compiles data for expense and statistical reports.
- Receives, screens, and directs incoming calls, visitors, mail, and email promptly, courteously, and accurately.
- Schedules and confirms appointments, meetings, and travel arrangements; tracks expenses.
- Participates in the development and implementation of administrative standards, policies and practices for the organization.
- May perform other duties related to maintaining an internal website and/or working with social media.
Qualifications
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required
- High school diploma or equivalent (such as HSED or GED)
Required
- 2 years of relevant experience
Required
- Excellent organizational skills
- Demonstrates ability to maintain confidential information
- Strong verbal communication and listening skills
- Demonstrates excellent judgment and decision making skills
- Ability to simultaneously handle multiple priorities
- Maintains composure under pressure
Preferred
- Ability to accurately complete tasks with a high degree of precision, especially when handling sensitive information, bursar billing, and data entry.
- Strong working knowledge of office software applications (e.g., Microsoft Office Suite, Google Workspace) and ability to quickly learn university-specific software for administrative tasks, data management, and billing.
- Excellent ability to prioritize tasks, meet deadlines, and handle multiple projects simultaneously in a fast-paced environment.
- Strong understanding of diversity, equity, and inclusion, with the ability to communicate and work effectively with individuals from diverse backgrounds.
- A strong focus on providing excellent service to students, staff, and campus partners, ensuring all interactions are respectful, prompt, and supportive.
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Additional Information
To learn more about Bloomington, Indiana, click here.
Work Location
Bloomington, Indiana
This is an in-person position.
Advertised Salary
$18.00 - $21.00 per hour, based on education and experience.
Work Hours
Monday - Friday, 8:00 AM - 5:00 PM
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:
- Multiple plan options for medical insurance
- Dental insurance
- Health Savings Account with generous IU contribution
- Life insurance, LTD, and AD&D options
- Base retirement plan contribution from IU, subject to vesting
- Additional supplemental retirement plan options
- Tuition benefit for IU classes
- 10 paid holidays per year
- Generous Paid Time Off
- Paid Parental Leave
- Employee Assistance Program (EAP)
Job Classification
Career Level: Intermediate
FLSA: Nonexempt
Job Function: General Administration
Job Family: Administrative Support
Click here to learn more about Indiana University's Job Framework.
Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.
Contact Us
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Telephone: 812-856-1234
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