PGIM Real Estate - Administrative Assistant (Los Angeles) at Prudential Ins Co of America in Los Angeles, California

Job Description:

Job Classification:

A GLOBAL FIRM WITH A DIVERSE & INCLUSIVE CULTURE

As the Global Asset Management business of Prudential, we’re always looking for ways to improve financial services. We’re passionate about making a meaningful impact - touching the lives of millions and solving financial challenges in an ever-changing world.

We also believe talent is key to achieving our vision and are intentional about building a culture on respect and collaboration. When you join PGIM, you’ll unlock a motivating and impactful career – all while growing your skills and advancing your profession at one of the world’s leading global asset managers! 

If you’re not afraid to think differently and challenge the status quo, come and be a part of a dedicated team that’s investing in your future by shaping tomorrow today.

At PGIM, You Can!

What you will do

We are seeking an experienced administrative assistant who will provide support to PGIM Real Estate employees based in Los Angeles, California, as well as remote employees. 

A successful candidate will facilitate a wide variety of administrative tasks that are critical to the success of a fast paced and demanding business.  This position requires exceptional organizational skills, astute judgement, and the ability to seamlessly manage competing priorities on behalf of our executives.

This role is based in Los Angeles, California, where candidates will work on-site 4 days a week and one day remotely.

What you can expect

• Provide exceptional administrative support for efficient office operations, including complex scheduling and calendar management for several key executives.


• Coordinate domestic and international travel logistics, as well as on-site and off-site meetings, including venue selection, contract negotiation, and materials preparation.


• Handle communications such as email and phone management, scheduling conference calls, and resolving technical issues with the Technology team.


• Perform general administrative tasks, including photocopying, filing, scanning, and office equipment maintenance.


• Develop and edit presentations in PowerPoint and compile statistical reports using MS Office and Salesforce.


• Manage mail correspondence, reconcile and submit travel and expense reports, and maintain trade association memberships.


• Assist with office management, including onboarding new staff, managing vendor relationships, and ensuring compliance with corporate policies.

What you will bring

• 3+ years of experience in an administrative role


• Experience planning events and complex meetings


• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).


• High professionalism, strong work ethic, responsibility, and integrity.


• Discretion in handling sensitive and confidential information.


• Strong initiative, good judgment, and multitasking abilities.


• Collaborative team player with excellent interpersonal and communication skills.


• Strong editing, proofreading, and attention to detail.


• Highly motivated, proactive, and anticipatory.


• Ability to work independently, prioritize tasks, and meet tight deadlines.


• Willingness to work overtime as needed.

What will set you apart

• Bachelor's Degree preferred


• Experience in financial services


• CA Notary License is a plus

*PGIM welcomes all applicants, even if you don't meet every requirement. If your skills align with the role, we encourage you to apply.

What we offer you

• Medical, dental, vision, life insurance and PTO (Paid Time Off)


• Retirement plans:


• 401(k) plan with generous company match (up to 4%)


• Company-funded pension plan


• 
  Wellness Programs to help you achieve your wellbeing goals, including up to $1,600 a year for reimbursement of items purchased to support personal wellbeing needs.


• 
  Work/Life Resources to help support topics such as parenting, housing, senior care, finances, pets, legal matters, education, emotional health, and career development.


• 
  Tuition Assistance to help finance traditional college enrollment, approved degrees, many accredited certificate programs, and industry designations.

To find out more about our Total Reward package, visit Work Life Balance | Prudential Careers

Note: Prudential is required by state specific laws to include the salary range for this role when hiring a resident in applicable locations. The salary range for this role is from $68,000 to $85,000. Specific pricing for the role may vary within the above range based on many factors including geographic location, candidate experience, and skills. Roles may also be eligible for additional compensation and/or benefits. Eligibility to participate in a discretionary annual incentive program is subject to the rules governing the program, whereby an award, if any, depends on various factors including, without limitation, individual and organizational performance.

About PGIM Real Estate

With $207.9 billion in gross assets under management and administration ($133.8 billion net),1 PGIM Real Estate provides investors and borrowers access to a range of real estate equity, real estate debt, agriculture, and impact solutions across the risk-return spectrum.

PGIM Real Estate is a business of PGIM, the global asset management business of Prudential Financial, Inc. (NYSE: PRU). PGIM Real Estate’s risk management approach, execution capabilities and industry insights are backed by a 50-year legacy of investing in commercial real estate, a 140-year history of real estate financing,2 and the local experience of professionals in 32 cities globally. Through its investment, financing, asset management, and talent management approach, PGIM Real Estate engages in practices that strive to ignite positive environmental and social impact, while pursuing activities that seek to strengthen communities around the world. For more information visit pgimrealestate.com.

Our Commitment to Diversity, Equity, and Inclusion

Prudential Financial, Inc. is focused on creating a fully inclusive culture, where all employees feel comfortable bringing their authentic selves to work. We don’t just accept difference—we celebrate it, support it, and thrive on it. At Prudential, employees have a unique opportunity to build their career path by owning their development, their career, and their future. We encourage employees to hone their skills and explore continued opportunities within Prudential.

#LI-Hybrid

#LI-SC1

Prudential Financial, Inc. of the United States is not affiliated with Prudential plc. which is headquartered in the United Kingdom.

Prudential is a multinational financial services leader with operations in the United States, Asia, Europe, and Latin America. Leveraging its heritage of life insurance and asset management expertise, Prudential is focused on helping individual and institutional customers grow and protect their wealth. The company's well-known Rock symbol is an icon of strength, stability, expertise and innovation that has stood the test of time. Prudential's businesses offer a variety of products and services, including life insurance, annuities, retirement-related services, mutual funds, asset management, and real estate services.

We recognize that our strength and success are directly linked to the quality and skills of our diverse associates. We are proud to be a place where talented people who want to make a difference can grow as professionals, leaders, and as individuals. Visit www.prudential.com to learn more about our values, our history and our brand.

Prudential is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender identity, national origin, genetics, disability, marital status, age, veteran status, domestic partner status , medical condition or any other characteristic protected by law. 

The Prudential Insurance Company of America, Newark, NJ and its affiliates.

Note that this posting is intended for individual applicants. Search firms or agencies should email Staffing at staffingagencies@prudential.com for more information about doing business with Prudential.

PEOPLE WITH DISABILITIES:
If you need an accommodation to complete the application process, which may include an assessment, please email accommodations.hw@prudential.com.

Please note that the above email is solely for individuals with disabilities requesting an accommodation.  If you are experiencing a technical issue with your application or an assessment, please email careers.technicalsupport@prudential.com to request assistance.