KIMITAKE, Inc. is a fine jewelry brand from Japan. We combine Japanese tradition with contemporary flair, expressing the miracle of birth, encounters between people, and new emotions born from them through elegant and exceptional pieces. KIMITAKE's deep respect for Japanese tradition and culture is reflected in every aspect of our work, from each piece of jewelry to our packaging.
Our ideal candidate is someone who thrives in a fast-paced, dynamic environment. This role is perfect for individuals who enjoy taking initiative, are excited by new tasks, and are eager to contribute to a vibrant team of young professionals.
Role Description
This is a full-time on-site role as a Japanese-English Bilingual Administrative Assistant at our Los Angeles office in Westwood.
The Administrative Assistant's responsibilities will include but not limited to:
Management Tasks:
Oversee financial management (invoice, reimbursements, bank transactions, etc.) and payroll processes
Provide basic internal IT support (Google Workplace, Shopify)
Manage jewelry inventory
Plan, prepare, and promote events
Provide after-event follow-up (home parties and retail store events)
General Clerical Tasks:
Handle phone calls and manage incoming/outgoing mail and packages
Manage office supplies and facility operations
Prepare documents using Excel, Word, PowerPoint, etc.
Interpretation and Translation Tasks:
Provide Japanese-English interpretation during outside and internal meetings, both in-person and online
Translate internal documents and contracts with clients
Import/Export Tasks:
Handle payment of customs duties
Communicate with shipping companies
Executive Support:
Manage and coordinate schedules with the executive team
Arrange meals and travel (flights, restaurants, hotels, etc.) for executives
Qualifications
Fluent in English and Japanese
Previous administrative and business interpretation experience
Excellent verbal and written communication skills
Attention to detail and strong organizational skills
Ability to multi-task and prioritize tasks effectively
Bachelor's degree in Business or a related field is a plus