The Executive Assistant will provide high-level administrative support to the Chief Executive Officer, including working with other departments on projects for follow up and meeting deadlines. The ideal candidate for this position will excel if they can keep their calm in a high-pressure environment coordinating the logistics of the CEO of the company. The candidate should have some relevant experience to the role that highlights their capability to conduct all administrative work, making sure the CEO's operations run smoothly. Thus, the candidate should be detail oriented and a creative problem solver.
Key Accountabilities: • Provides high-level administrative support and assistance to the CEO and/or other assigned leadership staff. Controls workflow. • Performs clerical and administrative tasks including drafting company communications, checking emails, and creating power point presentations and keeping calendar(s) for CEO. • Will be in charge of booking all travel and accommodations for the company staff. • Schedules and attends meetings on behalf of the CEO, taking notes and recording minutes. • Receives incoming communication on behalf of CEO, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff. • Performs office tasks including maintaining records, tracking and submitting expense reports on behalf of the CEO. • Performs additional duties as assigned by the CEO.
Key Requirements: • Excellent verbal and written communication skills. • Excellent organizational skills and attention to detail. • Excellent time management skills with a proven ability to meet deadlines. • Ability to prioritize and meet deadlines Keep information confidential. • Ability to function well in a high-paced and at times stressful environment. • Extensive knowledge of office administration, clerical procedures, and recordkeeping systems. • Extremely proficient with Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.) Dropbox or similar software with the ability to learn new or updated software. • High school diploma required; Bachelor's degree in Business Administration or related field preferred. • At least 5 years of related experience required.
Additional Beneficial Experience:
Previous experience working with marketing, creative and design teams.