Our client in West Houston is looking for a highly skilled and polished Executive Assistant to support their executive leadership team. This role offers an opportunity to work in a dynamic and fast-paced environment, providing crucial support to four executives. Three of the executives are remote, so flexibility and adaptability are key.
Key Responsibilities:
Provide administrative support to four senior executives, including scheduling and managing complex calendars.
Coordinate and set up investor calls, internal meetings, and other key communications.
Handle travel arrangements, including flights, accommodations, and itineraries.
Prepare and submit expense reports and other documentation on behalf of executives.
Maintain detailed and accurate meeting notes, ensuring timely follow-ups on key actions.
Organize and plan executive meetings, team events, and off-sites.
Anticipate the needs of the executives and proactively solve problems as they arise.
Serve as a liaison between the executive team and internal/external stakeholders, ensuring clear communication and timely responses.
Qualifications:
Proven experience as an Executive Assistant or in a similar role, supporting senior-level executives.
Exceptional organizational and time management skills, with the ability to prioritize multiple tasks efficiently.
Strong problem-solving skills, with a collaborative and helpful attitude.
Polished communication skills, both written and verbal, with attention to detail.
Proficiency in managing remote executives and teams is highly preferred.
Comfortable using tools such as Microsoft Office Suite, Zoom, and other digital communication platforms.
Ability to maintain discretion and handle confidential information with the utmost professionalism.