Title: Office Manager, Executive Assistant, Data Base Administrator
Reports to President, CEO
Company Overview:
Tire Alliance Groupe (TAG) is a thriving national buying association headquartered in Florham Park, NJ. Established in 1996, TAG is owned by its members and is recognized as the premier tire dealer group in the industry. Despite its substantial size, TAG maintains a small, closely-knit family atmosphere among its direct employees. We prioritize work-life balance and are dedicated to investing in our employees' development and career success.
Position Overview:
As the Office, Program & Marketing Administrator, you will be instrumental in ensuring the smooth operation of our organization. Reporting directly to the President and CEO, you will oversee various administrative functions, manage office operations, maintain crucial databases, facilitate communications, and support marketing efforts.
Key Responsibilities:
Office Management:
Help establish and maintain office protocols.
Organize office operations and procedures, identify areas for improvement and implement changes to increase efficiency.
Schedule meetings and appointments, handle incoming communications professionally.
Database Management:
Create and maintain accurate company databases and records.
Manage member reports, vendor programs, and competitive data sets.
Assist in written communications to members, vendors, customers, and other stakeholders.
Ensure timely and accurate member communications, including vendor programs and purchase reports.
Manage website updates and quarterly newsletters.
Accounting Duties:
Assist accounting department with QuickBooks input and organization of financial reports.
Preparation and maintenance of accounting related spreadsheets.
Perform minor accounting tasks using QuickBooks.
Event Organization:
Assist in coordinating company meetings and events, including scheduling, notifications, and catering arrangements.
Experience with event management software such as Cvent is preferred.
Qualifications:
Bachelor's degree required.
3-5 years of administrative and office management experience.
Proficiency in domestic/international travel scheduling/booking and event planning.
Exceptional organizational skills with the ability to prioritize effectively.
Analytical and problem-solving skills.
Excellent written and oral communication skills.
Strong knowledge of various software systems and computer usage. Proficiency in Microsoft Office suite a must. Specifically in Excel and Powerpoint.
QuickBooks experience preferred.
Ability to work independently with discretion and sound judgment.
Innovative mindset to drive efficiency.
Ability to implement and enforce policies in a member service-oriented manner.
Adaptability to changing demands and priorities.
Benefits:
Flexible workweek schedule.
Competitive pay.
Paid time off.
Comprehensive benefits package including medical, dental, vision, 401(k), LTD, STD, HSA, Life insurance, and Accidental benefits.
Opportunity to work with a dynamic team and interact with leading tire dealers in the industry.
Join us at TAG, where your passion for organizational excellence and dedication to growth will be valued and rewarded. Apply now to become part of our thriving team!