A highly successful family-owned property management company is seeking an experienced Office Manager with financial management experience to join their tight-knit team. The team is dedicated to excellence in property management, leasing, and investment.
Comp: $100k - $120k + Benefits
This role requires 5 days onsite in San Carlos
Administrative Tasks:
Answer phones and direct incoming calls.
Manage filing systems, office supplies, and order inventories.
Create and maintain office procedures.
Financial Management:
Oversee the office budget, record expenditures, and process invoices.
Manage revenues and expenses for portfolio investment properties.
Analyze cash needs and ensure availability of funds.
Collect monthly rents and manage rent increases.
Bill Common Area Maintenance (CAM) expenses and reconcile prepaid CAM from tenants.
Budget capital improvements, select vendors, and manage construction, maintenance, and repairs.
Provide financial reports to lenders for current loans and refinancing.
Communication:
Communicate effectively with the business owner, employees, customers, and visitors.
Respond to tenant and customer inquiries and complaints.
Handle inquiries from State, County, and City agencies.
Event Planning:
Coordinate in-office meetings and events.
Facility Management:
Collaborate with facility management on cleaning, security, and building maintenance.
Ensure the office is well-maintained and arrange necessary repairs.
Health & Safety:
Review and update health and safety policies, ensuring compliance.
Arrange regular testing for electrical equipment and safety devices.
Data Protection:
Manage data backup processes with guidance from our IT consultant.
Ensure compliance with data protection laws.
Accounting & Taxes:
Utilize QuickBooks for monthly consolidated financial reporting.
Collaborate with appraisers for tax assessment appeals and property valuations.
Make IRS and FTB tax payments as directed by CPA.
Tenant Relations:
Manage tenant relationships and address tenant concerns.
Interface with real estate brokers and attorneys for leasing and litigation matters.
Insurance:
Manage property insurance providers for renewals and claims.
Reporting:
Maintain proper records and generate regular reports for management.
Qualifications:
Bachelor's degree in Business Administration, Finance, or related field preferred.
Experience working in Property Management
Proven experience in administrative and financial management.
Proficiency in QuickBooks and MS Office Suite.
Strong organizational and multitasking skills.
Excellent communication and interpersonal abilities.
Knowledge of health and safety regulations and data protection laws is a plus.
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