The Administrative Assistant / Front Office Coordinator will be the first point of contact for the office, responsible for answering calls, greeting guests, managing office supplies, and supporting the team in a variety of administrative tasks. The ideal candidate will have a hands-on and proactive mentality, taking initiative, asking how they can help, and demonstrating a genuine interest in supporting the firm's success. This role also involves assisting the CEO with booking business travel and handling special projects as needed. This is a unique position for an entry level candidate seeking a position with considerate responsibility and tremendous room for development.
Key Responsibilities:
Answer and route phone calls in a professional and friendly manner
Greet visitors and clients, providing excellent front-desk service
Manage office supplies, ensure the office is well-stocked and organized
Assist in booking and coordinating business travel for the CEO and potentially managing travel logistics for other team members in the future
Support scheduling and calendar management for the CEO and managing directors, primarily the NYC-based MD
Assist with preparing for meetings, ordering team lunches, and managing any necessary on-site logistics
Handle administrative tasks such as filing, document preparation, and message taking
Collaborate with the existing Executive Assistant on special projects and initiatives
Take initiative to identify areas for improvement and offer solutions proactively
Support in maintaining a welcoming and productive office environment
Ideal Qualities and Qualifications:
A bachelors degree is preferred
A proactive, engaged individual with a strong sense of responsibility and a commitment to helping the team
Excellent communicator with an engaging and positive client focused approach
Must be organized, detail-oriented, and able to handle multiple tasks at once
Prior finance experience is a plus, but not required; however, the right candidate must demonstrate a willingness to learn and grow within the firm
Ability to work effectively with a small team, including the Managing Partners and managing directors
Someone who genuinely enjoys taking on more responsibility and thrives in a fast-paced environment
Flexibility and a willingness to take on both large and small tasks
Compensation & Benefits:
Salary range: $55,000 - $60,000 per year
Health benefits: United PPO
401K plan with a 4% company match
Onsite parking covered
Opportunity for future development
A collaborative team environment with managing directors located in NYC, Miami, and DTLA
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