You are an organized, detail-oriented professional with strong communication skills and the ability to manage multiple projects. You thrive in fast-paced environments and enjoy providing exceptional administrative support to leaders and teams. You excel at coordinating schedules, managing travel logistics, and supporting the smooth execution of various projects. Your critical thinking and problem-solving skills, paired with your proficiency in Microsoft Office and project management software, make you an asset to any team.
This position pays: $23.00 -$28.00 per hour
Location: Alamo, CA
What you will be doing:
Preparing email correspondence, manuals, meeting agendas, minutes, and distributions
Managing department staff schedules as needed
Coordinating meeting logistics for both internal and external meetings
Coordinating travel arrangements and processing expenses for department staff
Collaborating with Finance to process member reimbursements for travel expenses
Processing Risk Funds for members and insureds
Providing support for various projects, workshops, and symposia
Utilizing software tools to enhance department efficiencies and project outcomes
Supporting intermediate planning functions for projects, meetings, and programs
Scheduling onsite and virtual meetings with members and external organizations
Performing other duties as assigned to support the department's goals
What you bring:
High School Diploma or G.E.D. required; Associate's Degree preferred
2-4 years of experience in an administrative support role is required
Advanced proficiency in Microsoft Office Suite: Word, Excel, PowerPoint, and Outlook
Experience with Concur, Docusign, and ImageRight is strongly preferred
Working knowledge of Jira or similar project management software is a plus
Strong critical thinking and problem-solving abilities
Excellent communication and customer service skills, with a focus on empathy and emotional intelligence
Great grammar and mathematical skills
Ability to stay organized, handle multiple projects, and adapt to changing priorities
A professional demeanor in interactions with external organizations, hospital leaders, and internal staff
To learn more about the workplace culture and this position, please apply!
For over 50 years, Nelson Connects has empowered employers and job seekers to achieve their unique versions of success. Our commitment to excellence, integrity, compassion, and innovation has made us a trusted partner in connecting jobs, people, and communities. The remarkably talented and dedicated people of Nelson Connects are building on the rich history of this company to define the future of our industry, and we can't wait to work with you.
We are Nelson Connects, and our purpose is your success.