A premier finance firm based in the heart of San Francisco is seeking a talented Administrative Assistant to join their Communications team! We pride ourselves on fostering a dynamic and collaborative work environment. Our Communications team is dedicated to delivering impactful messaging and innovative projects that resonate with our audiences. We are looking for a detail-oriented and proactive Administrative Assistant to join our team and contribute to our mission.
Position Overview:
We are seeking an experienced Administrative Assistant with a strong organizational mindset and a passion for communication. This role is essential in supporting our fast-paced Communications team by managing schedules, coordinating meetings, and contributing to various projects. If you thrive in a collaborative environment and have a knack for multitasking, we'd love to hear from you!
Key Responsibilities:
Schedule Management:
Proactively manage and prioritize complex calendars, ensuring alignment with team priorities
and urgent matters. Coordinate meetings and follow up on changes.
Meeting Coordination:
Plan and organize internal and external meetings, including logistics, agendas, and materials distribution. Support meeting hosts to ensure smooth execution.
Program Support:
Manage the overall Communications Program calendar, collaborate on document management, and assist with quarterly administrative processes.
Interdepartmental Liaison:
Organize and prioritize incoming requests for the Communications team, anticipating needs and providing timely responses. Facilitate communication with other departments.
General Administrative Support:
Assist in various ad-hoc tasks and projects, back up other administrative staff, and coordinate travel arrangements as needed.
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