Join a distinguished financial services firm as C-Suite Executive Assistant, where you will play a pivotal role in supporting senior leadership. This position offers a unique opportunity to work in a high-caliber, fast-paced environment, providing comprehensive executive support to two C-level executives. The team is seeking a polished, detail-oriented professional who excels in maintaining confidentiality, demonstrating initiative, and managing responsibilities independently with minimal oversight. If you are a driven and adaptable individual looking to contribute to the success of a dynamic firm, we encourage you to apply. This role offers hybrid work flexibility and a competitive salary of $100-125k, commensurate with experience.
Key Responsibilities of the C-Suite Executive Assistant:
Proactively manage executives' calendar, coordinating high-level meetings and appointments across multiple locations.
Oversee travel arrangements and prepare necessary materials for internal and external engagements.
Ensure timely and accurate submission of expense reports.
Occasionally assist with personal matters, including scheduling family appointments.
Serve as a trusted gatekeeper, exercising discretion and professionalism in all interactions.
Provide flexibility and responsiveness, especially when the executive is in town or during periods of critical deadlines.
Collaborate with other Executive Assistants, particularly in support of board meetings and firm-wide events.
Assist with minor scheduling requests and routine expense reports.
Qualifications of the C-Suite Executive Assistant:
Minimum of 5 years of administrative experience, preferably supporting C-level executives.
Exceptional organizational skills with a keen attention to detail and the ability to manage competing priorities in a fast-paced environment.
High level of maturity, discretion, and the ability to work effectively as part of a collaborative team.
Comfortable working in a hybrid model, with flexibility to adjust based on leadership needs and occasional personal tasks.
While no degree is required, experience in demanding, high-expectation environments is essential.