ADMINISTRATIVE CLERK
at HirefinderRPO
in
Hollywood,
Florida
Posted in Other about 2 hours ago.
Type: full-time
Job Description:
To provide general administrative and housekeeping duties to enable the office to function smoothly.
Duties include:
? Preparing engagement letters to be sent out to clients
? Preparing labels for USPS and FedEx
? Occasionally dropping off packages to FedEx
? Preparing reports
? Copying and scanning
? Preparing internal and minor external correspondence
? Updating and transferring current client information to the word-processing folder
? Assisting in the preparation of outgoing correspondence to clients
? Answering all incoming calls
? Logging all incoming/outgoing mail
? Preparing outgoing mail; occasionally take mail to the post office
? Distributing incoming mail and faxed documents to the appropriate staff
? Adding postage for outgoing mail and logging postage expenses
? Updating and monitoring the Equipment Log
? Restocking bathrooms and kitchen, and ensuring their tidiness
? Restocking all printers and copiers with paper and ink as needed
? Cleaning the refrigerators and ensuring the cleanliness of the kitchen
? Filing
? Opening and closing the office daily
? Assist in maintaining office supply purchase lists and ordering/purchasing supplies
? Assist in making, rescheduling and confirming appointments
? Request governmental and non-profit contracts
? Ensure original engagement letters, confirmations and client representation letters are
obtained and filed
? Update, maintain and distribute weekly staff whereabouts documents to partners
? Collect timesheets and invoices, semi-monthly, and agree to time in the billing system; distribute
to partner
? Upkeep of office plants
? Weekly update of the main conference room calendar
? Ensuring that the auditing and consulting staff is given the necessary tools including laptops,
printers and calculators to do their jobs
? Ensuring that all IT-related problems are eliminated as quickly as possible through our IT
consultant
? Provide additional clerical assistance to all firm personnel
? Helping to maintain the appearance of the building, grounds and internal office space
? Scheduling and confirming appointments
? Other duties as directed by partners and office administrator