We are partnered with a leading Financial Services firm, and their Investment Banking division is in need of a Global Markets EA to support a Global Head within the business and their 10 reports.
Job Description
Role Overview
This position supports a senior executive by managing their schedule, handling correspondence, preparing presentations and reports, and performing a range of administrative duties as needed.
Note: This role is Overtime Eligible
Key Responsibilities
Manage the calendars of senior executives, ensuring prompt responses to meeting requests and invitations.
Coordinate and organize travel arrangements, including flights, accommodations, and transportation, ensuring seamless travel for the executive.
Anticipate the needs of the senior executive and prioritize tasks for timely completion.
Handle various administrative tasks, such as processing expenses, maintaining filing systems, ordering office supplies, managing leave records, and updating distribution lists and organizational management tasks.
Organize and facilitate meetings for senior executives.
Role Expectations
Influence the work of related teams within the business area.
Collaborate with other departments and business units.
Take responsibility for the operational outcomes of the team's activities and processes.
Appropriately escalate any breaches of policies or procedures.
Implement and manage new policies and procedures aimed at mitigating risks.
Offer advice and influence decision-making in your area of expertise.
Take ownership of managing risks and strengthening controls within your responsibilities, ensuring compliance with relevant rules and regulations.
Develop and maintain an understanding of how your role integrates with the broader function and the organization's products, services, and processes.
Make informed decisions based on detailed analysis and technical expertise.
Resolve problems by applying appropriate solutions, guided by precedents.
Communicate complex or sensitive information to team members and stakeholders.
Act as a contact point for stakeholders outside the immediate function, building a network of contacts both within and outside the organization.
One of our clients is seeking a motivated and experienced professional for the role of Global Markets Executive Assistant. This individual will be responsible for managing cost close-out projects, resolving outstanding issues, and ensuring that all cost commitments are handled promptly.
This is an on-site position, requiring five days a week in the office.
Key critical skills for success in this role include risk and controls management, business strategy, and digital and technology proficiency, as well as experience in fast-paced environments. The ability to embed new policies and procedures is also essential.
Location
New York, NY
If you are interested in this opportunity and can commit to a 6:45-7:15am start date daily, please apply in!