The Office Administrator will support large corporate consulting firm in NJ. This individual will support the Lawrenceville and Moorestown office and be flexible with travel to the 2 offices. There are around 250 employees registered to these offices. This is a long-term permanent contract-to-hire position that will begin as a contract and convert to direct employment after 6-12 months.
Responsibilities include:
1. Supplies and inventory management, for example ordering supplies and snacks and organizing them in the office appropriately
2. Facilities support, for example calling a plumber or repairman as needed
3. Support for AP processes (AP duties not included, but they will prepare AP info to go to a third party finance team to prevent AP rejections)
4. Preparing the office, catering, conference rooms etc. for visits from Executives
5. Support organization and documentation for a fleet of about 14 vehicles
6. Coordinate with security and IT for key card access for any new hires
7. Any other ad hoc administrative support duties that arise
Salary ranges from 60 - 65k.
REQUIRED SKILLS AND EXPERIENCE
- 5+ years of experience working as an office administrator or office manager or similar role for a large or corporate office
- Supporting an office, rather than an individual or small group
- Invoice processing experience
- Ability to work with executives in a professional manner and greet all guests