Sr Mat Management System Specialist at Wellstar Health Systems in Lithia Springs, Georgia

Job Description:

Facility: Wellstar Consolidated Service Center



Job Summary:



As a Senior MMIS professional in the healthcare sector, you will be responsible for managing the Supply Chain Material Management Information System, ensuring the smooth procurement, inventory management, and distribution of medical supplies and equipment. Your role involves leveraging technology to optimize the procurement process, minimize costs, and maintain adequate stock levels to support patient care. Monitor system functions and communicate with appropriate internal or external support personnel to resolve any malfunctions, issues or questions. Supports Supply Chain staff in day-to-day system operations and training as required.




Core Responsibilities and Essential Functions:



Materials Management Information System Management:
* Coordinates and maintains all files in Workday ERP system for all Supply Chain modules
* Updates & maintains Item Master: additions, deletions, changes as requested by VAPI, Clinical Resource and Contracts Management team
* Updates and maintains all interface data from the Workday item file/pars into EPIC
* Maintains Remit and Order from Connections on the Vendor file. Coordinates with Accounts Payable for accuracy
* Serves as departmental liaison with WellStar IT department and vendors related to Workday
* Provides Workday training to SC staff as required
* Collaborate with IT teams to implement system upgrades, enhancements, and integrations to improve efficiency and effectiveness.


Contract and Purchase Item Management
* Maintains General Setups for Workday Non-Contracted Quotes
* Create Items
* Create and maintain Suppliers
* Troubleshoots and supports Workday
* Works with Contract team to identify potential improvements


Special Projects
* Coordinates, takes ownership and proactively completes special projects as requested or directed by Supply Chain leadership
* Reviews Vizient DMP data on a monthly basis and makes changes appropriately
* Reviews all vendor notifications for product changes and coordinates with appropriate personnel
* Coordinates data interfaces with EPIC and Revenue Management teams
* Oversees Workday MMIS upgrades with Supply Chain leadership


Communication:
* Reports on task progress and answers targeted questions about progress as requested
* Responsible for providing updates on specific contract or contract portfolios as required
* Serves as the liaison between departments and vendors in relation to contract changes
* Articulates and demonstrates empathy with customers' needs, including timeline and scope
* Ability to anticipate probable customer questions and provides timely answers to unanticipated questions
* Uses daily interactions with others to develop or strengthen internal and external professional relationships
* Informs Supply Chain leadership of potential contractual risks


Workday System Reporting
* Responsible for the oversight of departmental and organizational Workday ERP Supply Chain reports and queries as required or requested


Quality:
* Is attentive to detail and accuracy, is committed to excellence
* Looks for continuous improvements in current work processes and takes lead role in improving
* Assists Supply Chain leaders in process and project management improvements
* Assists in the targeting and achieving results, while striving for leading practice attainment
* Supports front-line clinical teams in achieving patient care excellence


Teamwork:
* Reports task(s) progress to others as required, incorporating concepts from multiple streams of thought or data sources,
* Manages internal peer conflicts successfully without resorting to escalation
* Forms professional relationships with teammates based on mutual respect and trust
* Contributes to pleasant and professional discussions about best approaches/practice with other team members


Personal Responsibility:
* Demonstrates an understanding of the sensitive nature of the work and the importance of confidentiality as outlined in policy and as directed by the nature of the job
* Accepts responsibility for personal growth and development through in services, required programs, and educational offerings
* Handles multiple, multi-disciplinary assignments at any one time
* Works independently and responsibly in meeting deadlines and setting priorities
* Demonstrates a willingness to perform additional tasks
* Other duties as required


Performs other duties as assigned


Complies with all Wellstar Health System policies, standards of work, and code of conduct.




Required Minimum Education:

• High School Diploma Accounting or Bachelors Business Administration/Management-Preferred or Bachelors Business Information Systems-Preferred

Required Minimum License(s) and Certification(s):



All certifications are required upon hire unless otherwise stated.

Additional License(s) and Certification(s):





Required Minimum Experience:



Minimum 10 years of MMIS/ERP systems administration; Required




Required Minimum Skills:



Knowledge of medical/surgical products, services and/or vendors utilized in a hospital setting preferred. High
Strong negotiation and communication skills. High
Working knowledge of automated materials management information systems (MMIS) and or Lawson preferred. High
Ability to multi-task and have strong communication skills with assigned departments or service lines. High
Ability to accomplish multiple tasks simultaneously and understanding of uses of products in a medical setting. High
At times, will be required to exercise independent judgement and discretion. High
In-depth knowledge of project management concepts and methodology. High
Able to lead and participate in project planning sessions. High
Ability to establish project goals, milestones, and procedures. High
Able to manage multiple projects with varying levels of complexity. High
MS-Office, Access, Excel & Word Required. High
Advanced organization skills. High
Analytical Skills required. High
Strong communication skills, both verbal and written. High
Able to work independently with tight timelines for project completion. High
Able to multiple tasks. High Apply Now