Bachelor's degree in Business Administration, Finance, Accounting, or a related field preferred.
Minimum of 3-5 years of experience in office management, finance, or administration, with at least 1 year in a supervisory role.
Knowledge of financial reporting, budgeting, payroll, and HR practices.
Familiarity with applicable legal regulations, including labor laws and financial reporting standards.
Job description
The Business Office Manager is responsible for overseeing the daily operations of the business office, ensuring efficient management of financial, administrative, and operational tasks. This role involves managing office staff, handling accounts payable and receivable, payroll, and overseeing other financial functions. The Business Office Manager also serves as the liaison between management and office personnel, ensuring the smooth running of the office in line with company goals.
Key Responsibilities:
Office Operations Management: Supervise day-to-day operations of the business office, ensuring tasks are completed efficiently and in accordance with company policies.
Financial Management: Manage accounts payable and receivable, process invoices, ensure timely payments, and oversee expense tracking and financial reporting.
Payroll Administration: Ensure accurate and timely processing of payroll, including managing employee timesheets, benefits, and deductions.
Budgeting & Forecasting: Assist in developing budgets, tracking expenditures, and preparing financial forecasts in collaboration with the finance department.
Staff Supervision: Hire, train, and manage office personnel, providing guidance and support to ensure staff perform their duties efficiently.
Compliance & Documentation: Ensure the office complies with relevant laws and regulations, maintain accurate records, and oversee filing and archiving of essential documents.
Vendor & Contract Management: Maintain relationships with vendors and service providers, negotiate contracts, and ensure timely payment and service delivery.
Inventory & Supplies: Manage office supplies and inventory, ensuring necessary resources are available to office staff and tracking usage and expenses.
Technology & Systems: Oversee the use of office management software, financial systems, and other tools, ensuring data accuracy and system efficiency.
Customer Service: Handle client and customer inquiries, resolve billing issues, and ensure overall satisfaction with business office services.
Reporting: Generate and present reports related to office performance, financial metrics, and staff productivity to senior management.
Process Improvement: Identify opportunities for process improvements, implementing best practices to streamline office operations and enhance productivity.
Support Management Team: Assist executive leadership with administrative tasks, project management, and other ad-hoc duties as needed.
Skills and Qualifications:
Proven experience as a Business Office Manager, Office Administrator, or in a similar role with significant financial and administrative responsibilities.
Strong leadership and organizational skills, with the ability to manage multiple tasks and priorities.
Proficient in office management software (e.g., Microsoft Office Suite, accounting software, and payroll systems).
Excellent communication and interpersonal skills.
Strong problem-solving and decision-making abilities.
Knowledge of office procedures, financial operations, and business management.
High attention to detail and a focus on accuracy in financial and administrative tasks.
Ability to manage confidential information with discretion.
Physical Requirements:
Ability to sit for extended periods and perform tasks on a computer.
Occasionally lift office supplies or files weighing up to 20 pounds.