In addition to meaningful work and professional development opportunities, our highly competitive benefits package offers: • Quarterly BONUS program • Generous PTO (paid time off) program • 9 Paid Holidays + early office closing before major holidays • Medical, Dental, and Vision plans • 401k with excellent company match • Tuition reimbursement • Hybrid work
SUMMARY OF JOB PURPOSE:
The Corporate Administrative Assistant at Eberl is responsible for ensuring the smooth operation of the corporate office by managing daily administrative requirements and serving as the headquarters office administrator. This role includes ordering supplies, reconciling credit card statements, handling communication channels, performing receptionist duties, and supporting departments during peak seasons. The Corporate Administrator also acts as a liaison between satellite office locations and ensures effective communication and coordination across departments.
PRIMARY JOB RESPONSIBILITIES
Receptionist Duties:
Serve as the first point of contact for visitors and callers, providing a professional and welcoming presence.
Oversee the main office phone line, including handling calls, taking messages, and forwarding them to the relevant departments.
Manage visitor check-in and ensure proper security protocols are followed.
Manage the corporate email account, directing inquiries to the appropriate departments. Manage incoming and outgoing mail, packages, and deliveries
Office Administration:
Perform general administrative tasks to support the smooth operation of the hub office.
Coordinate with various departments to ensure efficient office operations and effective communication.
Monitor and manage the cleanliness and organization of common areas, including meeting rooms, kitchen, restrooms, and break rooms.
Order and restock office supplies as needed to ensure the office remains fully stocked. Maintain inventory records and oversee the efficient distribution of supplies.
Reconcile credit card transactions related to office expenses
Act as the point of contact for building use requests, coordinating with relevant stakeholders to ensure proper arrangements are made.
Main point of contact for building management needs; service, maintenance HVAC, etc.
Satellite Office Location Liaison:
Serve as the primary liaison between the corporate office and satellite office locations.
Facilitate communication and coordination to ensure consistency and support across all office locations.
Departmental Support:
Coordinate and order lunches and other necessary refreshments to support departments during high-volume periods.
Ensure timely and efficient delivery to support productivity and morale.
Provide task support to various departments as needed.
QUALIFICATIONS • High school diploma or equivalent; Associate's or Bachelor's degree in Business Administration or a related field is preferred. • Proven experience in an administrative or office management role. • Strong organizational skills and attention to detail. • Excellent communication and interpersonal skills. • Proficiency in Microsoft Office Suite and office management software. • Ability to handle multiple tasks and prioritize effectively. • Commitment to confidentiality and ability to handle sensitive information discretely. • Ability to collaborate within the team and other departments as well as ability to work independently. • Passionate about providing exceptional customer service and relationship building. • Strong written and verbal communication skills. Comfortable with extensive phone contact with employees and customers.
WORKING CONDITIONS
Work is performed in a hybrid arrangement, with two days per week required in-office. Additional in-office days may be required dependent on business needs, events, etc. • Reliable internet is required when working remotely. Must also have a quiet, professional work environment to be able to make and receive phone calls, join teams meetings, etc. • Full-time position based at the corporate office. • May require occasional overtime or flexibility in hours to meet operational needs.
PHYSICAL ACTIVITIES AND REQUIREMENTS
Work can involve lifting and carrying up to 25-30 lbs.; frequent standing, sitting, walking, bending, and reaching; occasional kneeling and stooping; operating office equipment; periodic driving likely; visual acuity to prepare, read, and organize detailed hard copy and electronic documents; ability to speak and to hear the spoken word in normal face-to-face, telephonic, and web-based business communications. Willingness to work additional hours as needed, including occasional evening, and weekend hours. Willingness to accommodate occasional meetings and work activities that may be scheduled after normal daytime business hours