Addison Group is partnering with our client, a well-established small law firm in downtown Chicago. Known for a close-knit team environment, this firm offers a family atmosphere, opportunities for growth, and generous benefits for dedicated employees.
Job Description:
The Administrative Assistant will support the team with office and administrative tasks, working closely with the Office Manager and owner. This role offers hands-on learning and is essential to the smooth operations of the firm.
Key Responsibilities:
Manage and organize both physical and digital client files, ensuring all documents are properly maintained.
Transcribe legal documents and promotional materials from dictation.
Answer phones and greet clients in a professional manner.
Handle scheduling and reminders for meetings, client calls, and other events.
Draft and send client correspondence and internal memos as directed by executives.
Manage and update the CRM and coordinate email campaigns.
Maintain the attorney's calendar, schedule meetings, and set up Zoom calls.
Manage office organization, including mail distribution, ordering supplies, and running errands.
Monitor the sales pipeline and track client communications.
Prepare promotional materials for events and website updates.
Qualifications:
Bachelor's degree required.
1-2 years of experience in an office setting, ideally in professional services.
Strong organizational and multitasking abilities with attention to detail.
Proficient in Microsoft Office Suite.
Experience with dictation and strong typing skills (60 WPM or higher).
Additional Details:
Schedule: 8:30 am - 5:30 pm, Monday to Friday (100% on-site)
Start Date: ASAP, ideally within the next 2-3 weeks.
Dress Code: Business casual
Perks:
A supportive, family-like work environment.
Opportunities for raises, bonuses, and career growth.
Comprehensive benefits package including insurance, vacation days, and professional development support.
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request.