A leading investment firm seeks an experienced and proactive Executive Assistant to support a c-level executive and assist with administrative projects for back office teams. The firm prides themselves on having a fantastic and collaborative culture. The ideal candidate will possess exceptional communication skills, a keen attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
Only qualified candidates will be considered. Qualified candidates will have 10-15 years of experience supporting c-suite and additional teams coming out of asset management.
Key Responsibilities:
Manage and organize the executive's calendar, scheduling meetings and appointments while prioritizing conflicting needs.
Prepare and edit correspondence, reports, and presentations.
Assist back office teams with administrative projects, including document preparation, data entry, and report generation.
Coordinate travel arrangements, including flights, accommodations, and itineraries for the executive and other team members.
Support the planning and execution of company meetings, events, and conferences.
Maintain organized files and records, ensuring easy access to information.
Qualifications:
Bachelor's degree required.
10+ years of experience as an executive assistant in a similar capacity, within the asset management industry.
Excellent knowledge of Microsoft Office Suite.
Strong verbal and written communication skills.
Ability to work independently and collaboratively in a team environment.
Flexibility to adapt to changing priorities and urgent deadlines.
Exceptional organizational skills and attention to detail.
What We Offer:
$140,000 - 170,000 compensation range
100% of medical, dental, and vision paid for by the firm
401K match
Discretionary profit sharing
Opportunities for professional development and career advancement.