Our client, a women's health organization, is seeking a Temp Department Coordinator to support their team through early next year.
Rate: $28-30/hour
Weekly commitment: 20 hours (excluding holidays and winter break)
Office Policy: 4 days/week (M-TH) with a 5-hour shift (10a-3p), coming onsite to NYC office only on Weds.
Timeframe: From ASAP-Jan 10, 2025
Responsibilities:
Invoice and Payment Processing
• Task: Submit and process all Communications Department invoices and related financial documentation, including Payment Request Forms (PRFs), Budget Reclasses, Actuals, and Company Card Expense Reports. • Deliverables: • Ensure all payment requests and financial documentation are submitted and processed without delay. • Provide confirmation of completed submissions to the Senior Manager, Communications Operations • Performance Standard: 100% timely processing of all relevant financial documents by December 20, 2024.
2. Vendor and Consultant Contract Management • Task: Manage the full lifecycle of Communications Department contracts with external vendors and consultants, from drafting to execution. • Deliverables: • Draft, review, and finalize contracts, ensuring compliance with the org's policies. • Coordinate with relevant internal teams and external parties to execute contracts on time. • Maintain a contract log for tracking progress and provide updates during weekly check-ins. • Performance Standard: All contracts processed from initial drafting to full execution within five business days of receipt.
3. Budget Tracking and Administrative Coordination • Task: Maintain the internal budget tracker for the Communications Department, coordinating closely with the finance team and Senior Manager, Communications Operations. • Deliverables: • Update the budget tracker weekly, ensuring all expenses, reclasses, and billings are accurately reflected. • Attend weekly check-in meetings with key finance stakeholders to ensure billing accuracy. • Provide a summary of any outstanding budget items during the weekly check-ins. • Performance Standard: Weekly updates to the budget tracker with 100% accuracy in billing and administrative matters.