Ours is a dynamic and growing small business dedicated to providing niche industry surgical products to our customers.
We are focused on enhancing the customer experience by understanding and delivering solutions to everyday challenges and providing exceptional customer care and timely communication. Our culture is a collaborative and inclusive work environment that encourages innovation, efficiency, and continuous improvement. As we expand, we are seeking a motivated and experienced Office Manager to join our team and help us streamline operations, mentor staff, and support our business's growth.
Position Overview:
We are looking for an experienced Office Manager who can effectively manage the day-to-day operations of a small business. The ideal candidate will be skilled in creating and enforcing policies and procedures, overseeing office workflows, and mentoring employees. Additionally, the Office Manager will be proficient in QuickBooks Online (QBO) to manage purchasing, inventory, Accounts Receivable/Payable, payroll, reporting, and compliance filings.
Key Responsibilities:
Office Operations & Management:
o Oversee daily office operations, ensuring smooth workflows and efficient processes.
o Develop and implement office policies, procedures, and best practices to enhance operations.
o Manage office supplies, equipment, and vendor relationships.
Employee Management & Mentorship:
o Provide leadership, guidance, and mentorship to office staff, helping them grow and develop professionally.
o Oversee HR compliance, including the onboarding of new employees, monitoring employee performance, and providing feedback for continuous improvement.
Financial & Administrative Duties:
o Utilize QuickBooks Online (QBO) for:
o Managing purchasing and inventory.
o Accounts Receivable and Accounts Payable processes.
o Managing payroll, deductions, and benefits.
o Generating accurate and timely financial reports.
o Handling tax filings, compliance documentation, and reporting.
o Work with external accountants to ensure proper financial management and compliance.
Candidate Qualifications:
Proven experience as an Office Manager or similar role in a small business environment.
Proficiency with QuickBooks Online (QBO), including experience in AR/AP, payroll, and financial reporting.
Experience developing and implementing policies and procedures.
Strong leadership and management skills, with the ability to advise, mentor and grow a team.
Excellent organizational and problem-solving skills.
Strong written, verbal and interpersonal communication skills.
Demonstrated ability to handle confidential information with discretion.
Familiarity with small business HR best practices.
Total Rewards/Benefits:
Competitive salary based on skills and experience.
Health Insurance (paid by employer).
Paid time off.
Opportunities for growth and development.
A collaborative, creative, supportive, and friendly work environment.