Position: Executive Assistant/Coordinator (Global Law Firm) (replacing old APC role)
Location: New York, NY (Hybrid WFH)
Company: Globally Recognized AM 100 Law Firm
Comp Package: Base salary to $110K, Paid Overtime, Full Benefits, Bonus, Tuition Reimbursement, 401K+, etc.
Summary for Executive Assistant/Coordinator:
This position will be responsible for providing concierge-style, high-level assistance to attorneys and clients, which includes handling administrative tasks, extensive travel/visa coordination, business development and other complex tasks and projects, while collaborating with other Firm departments and team members to ensure superior client service.
This firm is committed to being the employer of choice by working together to create an environment, in which each of our people can grow, take initiative, and develop a fun, fulfilling and financially rewarding career. This is a great opportunity to join a growing team!
Responsibilities for Executive Assistant/Coordinator:
Handle administrative functions including screening client calls; managing files, attorney calendars, and time records; and preparing attorney expense reports
Anticipate attorney needs by proactively identifying potential issues and conflicts and take the initiative to offer solutions and preempt needs
Assist with preparing materials for presentations and conferences.
Coordinate complex travel requests including the procurement of visa-related materials and passport renewal applications
Consult with the Firm's support departments and internal staff at all levels, verifying the accuracy of completed work
Assist with calendaring and scheduling requests (domestic & international)
Organize and facilitate conference and video calls
Prepare engagement letters and new matter memos for new clients and matters
Assist with new-business conflicts process
Assist in promoting business development, entering business activities and coordinating with Marketing department
Requirements for Executive Assistant/Coordinator:
Bachelor's Degree preferred
3+ years of related experience in a law or professional services firm
Proficiency with Microsoft Excel, Word, and PowerPoint
Demonstrates effective interpersonal and communication skills, both verbally and in writing
Ability to work independently
Ability to handle sensitive matters and maintain confidentiality