The ideal candidate will be in charge of the organization and efficiency of daily office operations. From scheduling client meetings, to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner.
Responsibilities
Manages service provider agreements and ensures contract compliance
Collaborates with the finance team to support accounts receivable and payable processes
Assists in setting up vendor accounts in coordination with the finance department
Partners with HR and Operations to manage new hire onboarding requirements
Oversees inventory and ordering of employee gear and safety equipment
Provides administrative assistance to the branch leadership team regarding operational incidents
Prepares routine and ad hoc reports requested by leadership
Supports efforts to enhance efficiency and maintain accuracy in administrative operations
Assists the finance team and branch management in month-end processes to ensure timely completion
Identifies and addresses discrepancies in financial reports with the branch management team
Answers incoming calls and directs them to the appropriate team members
Serves as backup for reception duties, welcoming visitors and assisting with inquiries
Directs candidates and guests to the appropriate staff for scheduled meetings or interviews
Completes various special projects as needed
Performs general administrative tasks such as filing, faxing, and scanning
Ensures a clean and organized work environment
Assists with planning and coordinating branch events as necessary
Qualifications
Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
Excellent written and verbal communication skills
Ability to multi-task, organize, and prioritize work