Operations Coordinator, Colon & Rectal Surgery at The University of Chicago in Chicago, Illinois

Job Description:

Department



BSD SUR - Colon and Rectal: Administration



About the Department



The Section of Colon & Rectal Surgery features faculty and staff who tackle complex cases of inflammatory bowel disease, colorectal cancer, diverticulitis and pelvic floor disorders. UChicago Medicine is nationally recognized for our surgeons' expertise in complicated benign and malignant disorders of the colon, rectum and anus. We are at the forefront of surgical innovation and highly skilled in minimally invasive surgical techniques such as advanced laparoscopic surgery, transanal endoscopic microsurgery (TEM), robotic surgery and endoscopic procedures.


The section's educational endeavors focus on training the next generation of colon and rectal surgeons. The colon and rectal surgery fellowship program trains surgeons in the multidisciplinary care of patients with colon and rectal pathologies, provides opportunities for high quality research, and prepares the surgeons for pursuit of academic careers. Fellows can expect a central role in comprehensive multidisciplinary patient management and training in innovative approaches such as robotic surgery and transanal endoscopic microsurgery - the leading edge of colon and rectal surgical care in the 21st century.



Job Summary



The Operations Coordinator provides professional and administrative support to clinical department management in the Sections of Colon & Rectal Surgery and General Surgery.



Responsibilities

• Independently performs high-level administrative duties in support of Section functions. Stays informed of activities relating to programs and initiatives, apprising the faculty of issues when deemed necessary.
  
  


• Provides high-quality administrative support for faculty involvement with professional organizations and other administrative duties.
  
  


• Resolves many office problems independently and facilitates solutions, conferring with their supervisor to resolve the most complex issues.
  
  


• Coordinates office functions, including developing and implementing office procedures and policies.
  
  


• Serves as a resource to faculty and colleagues in interpreting Department, University, and Hospital policies and guidelines.
  
  


• Manages the faculty recruitment and credentialing process.
  
  


• Receives, processes, and tracks all bills and expense reimbursements.
  
  


• Composes and edits correspondence, training materials, and Web content.
  
  


• Oversees and maintains the physical office space, ordering equipment repairs, upgrades, and office supplies.
  
  


• Manages special projects, functions, and events related to the Section.
  
  


• Manages continuing medical education (CME) courses, including the completion of CME applications and coordinating all event-planning details.
  
  


• Works with faculty prior to the course to prepare course materials, coordinates all event-planning details, works with legal on required contracts, and invoices companies after the courses are completed.
  
  


• May provide back-up support for the Operations Coordinator within the Sections as needed.
  
  


• Researches complex scientific information (i.e. Scholarly publications), submits budget applications, and creates learning objectives to include in the CME applications.
  
  


• Assists monitoring finances for the clinical section. Provides management with regular updates and ensures that spending limits are adhered to and are within budget.
  
  


• Conducts regular studies and projects, including the development and enhancement of funding opportunities by working closely with the faculty in the section.
  
  


• May act as a liaison between the section and other University departments.
  
  


• Performs other related work as needed.
  
  

Minimum Qualifications




Education:

Minimum requirements include a college or university degree in related field.

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Work Experience:

Minimum requirements include knowledge and skills developed through ---
Certifications:




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Preferred Qualifications




Education:

• Bachelor's Degree.
  
  

Preferred Competencies

• Familiarity with central administration within a complex research university environment.
  
  


• Excellent oral and written communication skills.
  
  


• Excellent interpersonal and customer service skills.
  
  


• Handle sensitive and confidential situations and information with absolute discretion.
  
  


• Maintain calm and courteous demeanor and to work productively despite heavy workload, competing priorities, complex problems, and tight deadlines.
  
  


• Excellent problem-solving skills.
  
  


• Ability to use appropriate resources to resolve an issue.
  
  


• Ability to follow an issue through to resolution.
  
  


• Considerable skill in working both independently and as a team member.
  
  


• Ability to take initiative and organize and complete projects with minimal supervision.
  
  

Application Documents

• Resume (required)
  
  


• Cover Letter (required)
  
  

When applying, the document(s) MUSTbe uploaded via the My Experience page, in the section titled Application Documents of the application.



Job Family



Administration & Management



Role Impact



Individual Contributor



FLSA Status



Non-Exempt



Pay Frequency



Biweekly



Scheduled
Weekly Hours



40



Benefits Eligible



Yes



Drug Test Required



No



Health Screen Required



No



Motor Vehicle Record Inquiry Required



No



Posting Statement



The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.


Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.


We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.


All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.


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