Our client, a leader in the Financial Services industry, is looking for a contract Executive Assistant/Office Manager.
Type: Contract
Duration: 5 months (Could extend)
Hours: 40/week
Location: Charlotte, NC (Hybrid)
Pay Range: $30-32/hr.
Overview:
In this onsite/hybrid Executive Assistant/Office Manager role you will provide administrative support services?to Senior Vice President Home & Auto Commercial and Integration Leader and senior leadership team members. You will also be responsible for maintaining the day-to-day operations of the Uptown Charlotte facility and ensuring resources and supplies are maintained. The ideal candidate must have strong organizational, communication skills, and demonstrate a proactive approach to problem-solving and thriving in a fast-paced environment.
Summary/Purpose: • Provide comprehensive administrative and logistical support to the SVP Home & Auto Commercial & Integration Leader and additional senior leadership team members. • Independently handle administrative support duties and Uptown Charlotte site support • Ensure the?Leaders' schedules progress smoothly, commitments and deadlines are met, and all meetings, reviews and conferences are organized effectively. • Provide onsite supervision for day-to-day operations and ensure resources and supplies are adequate at the Uptown Charlotte site
Key Responsibilities: • Proactively support the SVP Home & Auto Commercial & Integration Leader and team by independently handling all assigned duties, taking direction from and balancing needs of staff members. • Facility/office management: ensuring the office is well maintained by engaging facilities, equipment and supplies, coordinating repairs and maintenance services? • Interact with employees, clients, vendors and stakeholders in a professional and efficient manner. • Effectively use computer and company software programs with strong emphasis on Microsoft Word, PowerPoint, Excel, Outlook (for appointments/email) and Concur for T&E. • Planning & creating meetings and managing busy and complex calendars (including frequent calendar shifts) • Arranging for complex travel plans and events and prepare/reconcile T&E and Purchase Card reports; Travel (book on-line flight reservations and coordinate all travel/meeting logistics) • Process invoices and ensure timely vendor payments • Coordinate compilation of large power point presentations, providing revision and editing and supporting the ongoing agendas and time allocations for presenters • Ensure documents are posted accurately and timely in preparation for meetings/conference calls • Maintain calendar for staff and department activities.? Assist in prioritization of items. • Perform other duties and/or special projects as assigned • Coordinate Business Events (i.e. onsite meetings, connection days for employees, conferences, business dinners, client meetings, offsite meetings, etc.); handle all logistical details including participant travel, meal/menu organization?
Qualifications/Requirements: • High School Diploma or GED. • Minimum of 3 years Executive level secretarial/administrative experience. Requires professional experience in working with senior level executives within and outside the company as well as with clients, vendors, visitors, and other dignitaries • Minimum of 2 years' experience preparing PowerPoint presentations with varying levels of complexity, and advanced usage of Microsoft Office • Minimum 1 year office/facility operations management. (overall facility maintenance/general support) • Minimum of 2 years' experience of utilizing advanced meeting tools, such as Teams, multi-person/multi-site Video Conferencing, Collaboration tools (e.g. Share Point), etc.
If you are interested in and qualified for this role, please forward your resume today!