Colas Inc is in search of an Executive Assistant to support members of the executive team. This position participates in all the services necessary for the smooth running of the company. Is in contact with the company's employees, internal departments and external service providers.
Main Responsibilities
Provides direct administrative support for executive team.
Prepares and assists in preparing PowerPoint presentations and other documents as needed
Prepares and organizes, and takes notes at meetings
Assist the executive team with implementing and maintaining policies, procedures, and safety records.
Prepare and submit reports, records, and statistics to the management and relevant authorities.
Provide administrative support to the executive Team, such as managing calendars, booking travel, and handling correspondence.
Create and update content for our website, social media, and newsletters, using various media formats, such as text, images, and videos
Perform other duties as assigned by the executive team
May assist executives with expense reports and various purchases
Assists in special projects as requested
Experience
Minimum 2 years of experience as an Executive Assistant, Administrative Assistant, or a similar role, preferably in the construction industry
Experience in communications, marketing, or video production is a plus
Teams, Google Docs, and Microsoft Office
Ability to learn new software and systems quickly
Excellent verbal and written communication skills, with attention to detail and accuracy
Strong organizational, time management, and problem-solving skills, with the ability to prioritize and multitask
Ability to work independently and as part of a team, with a positive and proactive attitude
Ability to handle confidential and sensitive information with discretion
Valid Driver's License and ability to maintain a clean driving record
Experience in the construction or manufacturing industry preferred
Must have a strong sense of business acumen and professionalism
Must be able to communicate directly but tactfully to company leaders
Must have the ability and tact to handle sensitive and timely information
Must have outstanding verbal and written communication skills
Must be well organized and a self-starter requiring minimal direction
Strong organizational and follow-through skills to prioritize work
Ability to manage multiple priorities and meet deadlines in a time-sensitive environment
Colas Inc. and its subsidiaries are an Equal Opportunity Employer. For details on the specifics of this commitment, please click here to view the EEO document. If you are an individual with a disability and require a reasonable accommodation to:
to meet the requirements of the role in which you are applying
complete any part of the application process
access or use the online application process and need an alternative method for applying
Please contact Colas Inc. at 973-290-9082 or send an email to ColasRecruiter@colasinc.com.