Project Coordinator at HMP Global in Malvern, Pennsylvania

Job Description:

Location: Malvern, PA (2 days in-office/3 days work-from-home) or Remote (based on proximity to the office)

Total Time: Monday through Friday - 9:00 a.m. to 5:00 p.m.

Entry Level

Opportunity for growth

Robust Benefits Package (Medical, Dental, Vision, 401k w/company match)

HMP is a leading healthcare event and education company with a dominant position in several therapeutic areas, including Oncology, Psychiatry & Behavioral Health, Cardiovascular, Wound Care, and Public Safety. With a mission to improve patient care, we deliver information and education to healthcare professionals through 400+ global, regional, and local events and reach over 4 million users monthly through digital networks and social channels.

We have an immediate opening for a Project Coordinator to join our project management team. You will assist a team of individuals in coordinating and facilitating the timely completion of print, digital, and live/virtual projects for our clients. You will manage timelines and components of projects ranging from webinars, print supplements, on-demand educational websites, and promotions for regional and national meetings. The ideal candidate is a strong writer and effective communicator who prides themselves on providing quality customer service.

Responsibilities

• Manage timelines and expectations to coordinate internal resources, vendors, and clients and ensure the execution and timely delivery of projects.
• Foster communication and collaboration across teams.
• Communicate project deliverables across internal departments (Design, Editorial, Production, Marketing, etc.).
• Hold teams accountable for deliverable due dates and escalate/flag issues as necessary.
• Schedule on-demand recordings, live webinars, and print pieces for publication.
• Participate in the development and execution of promotional pieces, such as print and digital ads, for various projects.
• Thrive in a fast-paced environment where calmly reacting to shifting priorities and urgent issues is required.
• Maintain, monitor, and track project processes and schedules through online project management software.
• Minimal travel of 3 to 6 trips per year (via car/train or air).

Desired Skills and Experience

• BA/BS degree required (Masters preferred, not required).
• Prior internship or work experience in a project management/customer service capacity.
• Capable of working in both an independent and team-oriented, collaborative environment.
• Practical written and verbal communication skills.
• Strong problem-solving skills.
• Knowledge of cloud-based document management and administrative procedures such as OneDrive, SharePoint, and Standard Operating Procedures.
• Proficiency in standard computer software, including MS Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience using project management software (Hive preferred).
• Highly motivated, detail-oriented self-starter with exceptional time management and organizational skills.
• Verifiable and consistent work history.
• Valid driver's license.

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