This position is 100% onsite at 1310 Point Street, Baltimore, MD 21231.
Terms of Employment
W2 Contract, 6 Months (Possible conversion based on performance)
This position is 100% onsite at 1310 Point Street, Baltimore, MD 21231.
This role requires onsite presence on the C-suite floor.
There may be periods of independent work when executives are traveling, and busy days when the executives are in the office. Flexibility and adaptability are key to success in this role.
Overview
Our client is seeking a polished and professional Executive Administrative Assistant to provide full-time, onsite support on the C-suite floor. This role is critical, as it serves as the first point of contact for the CEO and top executives, as well as for visiting government officials and high-level personnel. The ideal candidate will have a strong executive presence, exceptional organizational skills, and the ability to handle a variety of administrative duties with the highest level of discretion and professionalism.
Responsibilities
Serve as the primary administrative support for the CEO and top executives, maintaining a polished and presentable front desk presence.
Assist with board meetings, including scheduling, coordination, and logistics, such as arranging lunches and refreshments.
Ensure the office is consistently tidy and presentable, handling tasks like restocking refreshments and identifying and resolving any issues (e.g., missing items, lighting).
Provide executive administrative support to the Hiring Manager, including managing her calendar, handling expense reports, and performing other assigned duties.
Collaborate with the Security team to enforce security protocols, ensuring no one accesses the floor without proper clearance (badges required).
Flexibly cover for up to six other administrative assistants when necessary.
Manage varying work dynamics, with periods of independent work when executives are away and fast-paced days when the executives are onsite.
Required Skills & Experience
Minimum of 5 years of experience as an Executive Administrative Assistant, with prior experience supporting C-suite executives.
Strong proficiency in Microsoft Office (Word, Excel, Teams), with the ability to quickly learn new systems.
Bachelor's degree preferred, but equivalent years of experience will be considered.
Ability to adapt to changing workflows and office dynamics, with a focus on flexibility and problem-solving.
Excellent communication and organizational skills, with attention to detail and a professional demeanor at all times.
Must dress professionally each day and maintain a polished appearance.
Strong interpersonal skills, capable of engaging with high-level personnel, maintaining confidentiality and adhering to strict protocols.