The creators of the top selling and critically acclaimed gaming franchise, and a division of our local studios, has an excellent opportunity for an Administrative Assistant. We create and curate one of the most highly-rated gaming franchises in the world by nurturing a world-class studio environment in which people can create products our customers love, and smart and engaged people can uncover and solve intriguing challenges.
The ideal candidate for this position will be highly collaborative, working directly for the Chief of Staff and supporting the Studio's management team as well as the Studio Head's Executive Assistant. This individual must thrive in a fast-paced environment, with the ability to prioritize and multi-task across a variety of projects. This role will require performing a variety of complex administrative functions for all levels of management including external business partners.
Does a lot of calendaring (3-4 higher up calendars)
Calendar Management • Provides calendar management and time planning support for managers as needed, learning and/or aligns calendar based on knowledge of manager's preferences and operating styles (e.g., personal needs, allocation to business priorities). May manage community space/conference room calendars. Ensures preparation of meeting setting (e.g., booking rooms, assisting with troubleshooting audio-video [AV] and technical issues). Learns to manage ambiguous situations.
Cross-Functional Collaboration and Communication • Collaborates internally with lead admins while gaining knowledge from peers and managers. Takes direction and can prioritize multiple requests from admins, teammates and managers.
Team Management Support • Helps to provide onboarding support for new employees, vendors, and interns, under the direction of senior team members (e.g., ordering new hire equipment, setting up workstations, distribution lists, security groups). Provides general office support.
Event Coordination and Logistics • Supports team experience activities as needed. Assists team with execution of event logistics (e.g., set up, tear down, catering arrangements) under the direction of senior colleagues. Supports team morale and building team dynamics.
Project Ownership • Provides onsite team support and carries out tasks under direction of others. Learns to take accountability for their components of assigned project outcomes. Seeks to ask questions and share ideas related to projects.
Resource Management • Proactively manages supply inventories (e.g., store room, hardware, office supplies, snacks) as needed. Manages procurement of goods and services including computer equipment, office supplies, reference materials, and vendor relationships.
Space Management and Planning • Assists with team space move logistics as necessary.
Travel Management • Books travel and handles expense reports for some assigned managers • Interaction level with team - will be very interactive with the sponsor and executives on the team
Requirements • 2+ year(s) Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and basic administration work.
Degrees or Certifications Required • Associate's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology