Job Title: Office Manager - Advanced GPR Corporation - Ground Penetrating Radar and Concrete Cutting & Coring Company
Company Overview: Advanced GPR Corporation is a leading and innovative provider of Field Construction Based ground penetrating radar solutions, concrete cutting, coring, drilling, and wall sawing. We specialize in advanced subsurface imaging technology, offering comprehensive services to a diverse range of industries, including construction, engineering, utilities, and archaeological research. With a commitment to cutting-edge technology and customer satisfaction, we are at the forefront of ground penetrating radar advancements. Advanced GPR Corporation is growing in multiple states and looking to hire for multiple positions within the company.
Job Overview: This is an office based on-site position at our Main Office: 5743 E Thomas Rd, Scottsdale AZ. We are seeking a skilled and motivated office manager also responsible for recruiting technicians and operators. As an Office Manager at Advanced GPR Corporation, you will play a crucial role in supporting the organization's human resources operations, policies, and initiatives. You will work closely with management and employees to foster a positive work environment and contribute to the company's overall success.
Key Responsibilities:
Recruitment and Talent Acquisition:
Collaborate with management to understand staffing needs and requirements.
Develop and implement effective recruitment strategies to attract top talent.
Manage the full recruitment lifecycle, including job postings, candidate screening, interviews, and offer negotiations.
Maintain and update job descriptions to ensure accuracy and compliance with relevant laws and regulations.
Employee On-boarding and Off-boarding:
Facilitate the onboarding process for new hires, ensuring a smooth and positive experience.
Conduct orientation sessions to familiarize new employees with company policies, procedures, and culture.
Training of all communication, forms, safety, procedures, and etiquette.
Establish goals, company culture, as well as review processes to give timelines, structure, and expectations.
Oversee the off-boarding process, conducting exit interviews and analyzing feedback for continuous improvement.
Policies and Compliance:
Assist in developing, implementing, and updating policies and procedures.
Stay up-to-date with employment laws and regulations to ensure compliance.
Administer and maintain employee records, including personnel files, benefits, and payroll information.
Employee Relations:
Act as a point of contact for employees, addressing inquiries, and resolving employee-related issues.
Promote a positive work environment by encouraging open communication and conflict resolution.
Conduct investigations into employee grievances and provide appropriate solutions.
Performance Management:
Support performance appraisal processes by providing guidance to managers and employees.
Collaborate with managers to identify employee development and training needs.
Benefits and Compensation:
Assist in administering employee benefits programs and ensuring accuracy in payroll processing.
Participate in salary surveys to maintain competitive compensation packages.
Data Analysis and Reporting:
Collect and analyze data to identify trends, patterns, and areas for improvement.
Prepare regular reports and present insights to management.
Requirements:
Bachelor's degree in Human Resources, Business Administration, or related field.
Proven experience as an Office Manager or similar role, preferably in a construction, technology or engineering-related industry.
Sound knowledge of HR practices, labor laws, and regulations.
Strong interpersonal and communication skills to build positive relationships with employees and management.
Ability to maintain confidentiality and exercise discretion in handling sensitive employee matters.
Excellent organizational skills with attention to detail and a proactive approach.
Certifications are a plus.
Join Advanced GPR Corporation and contribute to an innovative team that empowers clients with groundbreaking solutions. If you are a dedicated Office Manager professional with a passion for talent management and employee development, we encourage you to apply and be a part of our exciting journey.
Industry
Construction, Engineering, Television
Employment Type:
Full-time Salary with Bonuses for Field Employee Success Metrics and New Business (unlimited)
Day to Day Expectations:
Constant Recruiting through College websites, Handshake, 3 job posting websites, and use of 3rd Party Recruiting Companies. 2-5 applicants seen for in-person interviews weekly.
On-boarding/Off-boarding of employees
Using Mobile Device Management software such as Jamf of work devices
Start Time: 6am during winter and 5am during summer; expected to evaluate/deter late arrivals, last minute needs for on-site contacts and directions, end of day summary of completed and future required workloads as well as end of day office closure.
Check out field personnel for the day; establish a routine: Checkout for day's work and request info on following day's workload, unload vehicle, clean equipment charge batteries, and then clock-out.
Receive, proofread, understand and alter reports as needed from Field Service Personnel; store in client database
Maintaining Schedule using Timesheets Application
Receive and alter and/or request signatures from Clients as needed for Work Orders from Field Service Personnel; store in client database. Establish original scope is same or less or more than "actual scope performed" by technicians or engineers as well as if additional work is to be completed the following day, week, month etc by asking field personnel prior to leaving
Receive Daily Logs for work completed; store in client database using Zoho Application
Aide with vehicles drop-off for repairs, maintenance, registration, etc
Oversee Office Cleaning company
Maintain filing systempp
Order office and field supplies
Field Personnel Travel Arrangements
Setup and attend Lunch and Learns given by the Owner