The Global Change Division (GCD) is currently seeking a Senior Level Finance Coordinator. The primary responsibilities of the successful candidate will be to provide business and project management support for the Global Change Division and support cross-divisional activities. This position serves as a resource to the division director, group lead, team leads, and technical staff to ensure objectives are achieved and carried out consistently in the following areas: business and program management, contracts, finance, quality assurance, acquisitions, and sales. Routine external contacts include staff at the Department of Energy (DOE)-Pacific Northwest Site Office (PNSO), DOE Headquarters and other clients, as well as vendors and collaborators at universities and other federal agencies. The successful candidate will work with the GCD Director, Group Lead, Team Leads, Project Managers, Technical Staff, Limited Term Employees, Finance Coordinators, and Administrators to carry out tasks.
The successful candidate will be expected to provide business management and oversight for division level activities including the development of division financial overview reports and staff resource planning activities. Generate baseline budget requests for overhead accounts and manage those accounts. Develop division business volume, sales, labor planning, and return on investment (ROI) projections.
The candidate will also be expected to manage proposal processes: finalize statements of work, prepare cost proposals, draft prep and risk documents, coordinate the completed proposal package with the Project Manager and the Contracts Specialist, obtain necessary approvals, and coordinate and participate in risk assessment meetings.
The successful candidate will work with GCD management to identify opportunities and risks associated with projects; identify and implement process improvements; and provide alternative solutions to complex problems. The successful candidate will identify potential areas of concerns associated with division activities, identify possible resolutions and work with appropriate management to resolve.
The successful candidate will provide independent oversight in daily coordination of project(s) including preparing and maintaining project plans, budgets, and staffing requirement, track progress and identify/resolve obstacles, communicate with internal and external clients, oversee the preparation of purchase requisitions and track procurements and service contracts throughout lifecycle. The candidate will support the EBSD business office in setting up financial structures, work breakdown structures, and maintains financial integrity.
Minimum Qualifications:
MS/MA or higher and 5 years of financial relevant experience -OR-
BS/BA and 7 years of relevant financial experience -OR-
AA and 16 years of relevant financial experience -OR-
HS/GED and 18 years of relevant financial experience.
Qualifying experience in financial support of budget management, financial analysis, and tracking & reporting of cost and spend may be considered.
Preferred Qualifications:
Possess a strong knowledge of government contracting principles, finance, and accounting principles.
Ability to interpret internal/external business challenges and recommend best practices to improve products, processes, or services.
Ability to communicate complex concepts; anticipates potential objections and influences others to adopt a different point of view.
Takes initiative and proactive approach to business management requirements and financial status for the division.
Ability to learn, understand and communicate to others PNNL and Battelle policies, procedures, organizational structure, and financial, contractual and management systems; DOE organizational structure; institutional relationships; funding procedures; and other policies and procedures.
Must be able to demonstrate proficient use of MS Office Suite; prioritize work, be responsible for commitments and action items.
Must understand office support functions and possess the ability to effectively apply procedures, work independently, and direct workflow of others as appropriate.
Has knowledge of a wide range of PNNL business systems.
Must be able to: identify potential problems/areas for continuous improvement and recommend solutions; use discretion and good judgment; independently make decisions; positively interact with a wide variety of PNNL staff and clients of all levels; resolve and/or advise management on a wide range of issues; provide training and guidance to less senior or new staff when necessary.