Anchorage Park Foundation (APF) builds Healthy Parks & Healthy People by mobilizing public support and financial resources for Anchorage parks, trails, and recreation opportunities. We strive to build a deeper sense of community through parks and trails, making Anchorage a healthier, more vibrant and equitable place to live. APF is the nonprofit partner to the Municipality of Anchorage Parks and Recreation Department, adding value to capital improvement park and trail projects through funding, community engagement, and facilitating community driven projects through grants.
TO APPLY
Please send cover letter and résumé to info@AnchorageParkFoundation.org and include your favorite Anchorage park or trail in the subject line. This position is open until filled, with first review of applications October 29, 2024 and interviews planned the week of November 4, 2024.
POSITION
APF seeks a full-time (35 hours a week) Business Manager to join our team and provide financial support services, grant management, and administrative and program support. This position is ideal for someone with nonprofit fund management experience who likes to wear many hats and keep the lifeblood of a small organization flowing. This administrative position reports to the Executive Director. This position supports all members of the organization and requires an ability to manage multiple priorities. Benefits include health care reimbursement, 403(b) retirement match, and a hybrid work environment.
CORE RESPONSIBILITIES
Accounting Support:
Responsible for all activities related to accounts payable
o Reconciles vendor statements with project managers and independently resolves issues
o Verifies accuracy of documentation and balances
o Codes and completes data entry of vendor invoices to ensure timely payments and accurate database records
o Maintains electronic vendor and fund files
o Manages credit card payments and reconciliation
Responsible for all activities related to accounts receivable
o Prepares invoices when necessary
o Regularly deposits and reconciles revenues
o Creates deposit till records for incoming checks, cash, and EFT's
o Directs income to correct internal funds and codes in database
o Assesses cost recovery and administrative fees on income as applicable
o Works with development team to ensure accurate and timely tracking and acknowledgment of donations using the accounting system
Prepares quarterly financial statements for project managers (includes internal staff, municipal staff, grantees, and fiscal sponsors)
Responds to funder, vendor, and internal requests for accounting information
Presents accounting reports at request, including recommendations
Assists Executive Director in preparation of annual budgets
Maintains and prepares for year-end reporting; works with CPA quarterly and year-end
Grant Administration Support:
Works with project and program managers to prepare and track grant budgets
Ensures compliance with reporting, documentation, and financial requirements for complex grants from a variety of funders; including state and federal grants
Completes grant draw-downs and payment requests from foundation and government systems
Assists in preparing grant requests by providing historical and projected budgets
Develops and maintains relationships with grant administrators and other funders
Assists staff in managing grants APF awards to community groups
Office Management:
Assists Executive Director with administrative tasks upon request
Serves as Board of Directors support; keep meeting minutes
Completes annual insurance renewals; maintains insurance records and COI's
Reviews contracts of varying complexity
Maintains office equipment and supplies
Keeps conference room equipment up to date and effective
Maintains files and reports according to document retention policy
Collects biweekly timesheets, tracks staff hours by project budget, and submits to payroll software (BambooHR)
Coordinates payroll reports and completes batch upload to accounting system
Coordinates taxes and other compliance using BambooHR software, including annual 1099s
Program Support
Provides support to program areas, which may include organizing and attending community events, coalition meetings, data entry, youth programs, volunteer coordination and event support.
PREFERRED SKILLS:
Commitment to Excellence: Identifies what needs to be completed and takes action to achieve a standard of excellence beyond job expectations
Customer Service: Identifies and responds to current and future client/partner/donor needs by providing excellent internal and external customer service
Teamwork: Resourceful team player that builds, strengthens, and maintains collaborative relationships with others inside and outside the organization
Analytical: Synthesize complex and diverse information
Problem Solving: Identify and resolve problems in a timely manner
Planning/Organizing: Prioritizes and plans work activities, uses time efficiently and develops realistic action plans; ability to manage multiple priorities and projects simultaneously. Ability to establish and manage priorities. Well organized, reliable, and responsible
Mission Driven: A love of parks, recreation, and trails brings our team to work every day!
MINIMUM QUALIFICATIONS:
Experience with accounting software and databases, including ability to adhere to processes and procedures around database entry maintenance and fund coding
High School Diploma/GED required. College degree and/or accounting courses preferred. A minimum 1 year accounting (bookkeeper, nonprofit accounting) preferred
Experience managing federal grants
Proficient in all basics of running a small office and understanding of GAAP
Attention to detail and follow-through critical
Able to maintain required records, reports, and files in an organized manner
Able to multi-task, set priorities, and adapt to changing office needs
Proficient with Excel and all Microsoft Office programs. Desire to learn nonprofit donor management software (C-Suite)
Must enjoy working with people, but also work independently with minimal supervision
TO APPLY
Please send cover letter and résumé to info@AnchorageParkFoundation.org and include your favorite Anchorage park or trail in the subject line. This position is open until filled, with first review of applications October 29, 2024 and interviews planned the week of November 4, 2024.