Administrative Assistant III at Planet Pharma in Portsmouth, New Hampshire

Job Description:

• Act as the point of contact for the senior management team between internal/external customers & clients. This includes responding to emails, taking messages and routing correspondence.
• Handle requests and queries appropriately and timely.
• Responsible for handling multiple priorities and managing complicated calendars across multiple executives and external personnel.
• Coordinate meetings, conference rooms , event planning
• Responsible for taking meeting minutes and accurately entering data into One Note.
• Support inter- and intra-departmental communications for the senior management team and with external clients; this will involve extensive collaboration with internal and external contacts and the handling of sensitive information.
• Draft letters and documents required with minimal guidance, format templates, documents and presentations, proofread, etc.
• Maintain and organize documents and administrative filings
• Printing, scanning, transmitting documentation
• Admin support for Project Team
• 5-7 years previous experience in similar role
• Office supplies - ordering and restocking
• Team Out-of-Office tracker
• Experience with following: DocuSign, SharePoint, MS office, One Note
• IT Support request and follow-up
• Enter travel expenses in Concur
• Strong communication skills