A financial services firm is seeking a high-level Executive Assistant to join their team. The ideal candidate will have previous experience supporting multiple executives within finance or professional services.
Base Salary: $130 - 140K
Hybrid schedule
9 am - 6 pm
Responsibilities:
Manage schedules and calendars to support the needs of executives
Assist with coordination of travel and ensure travel itineraries are prepared
Draft and edit correspondence, communications, presentations, and other documents
Prepare various reports on a timely basis, including expense reports
Assist in preparing presentations, research, and meeting materials
Greet clients upon arrival and set up the conference room for meetings
Maintain pantry and office supplies, track and re-order items as needed
Manage planning for annual trips and conferences as needed, maintaining the schedule of events
Monitor, screen, respond to, and distribute incoming communications (i.e., phone, emails, messages) in a professional manner
Assist with IT issues related to phone and video conferences
Requirements:
Minimum 8+ years related experience supporting C-Suite Executives, ideally out of finance
Bachelor's Degree preferred
Highly organized and able to prioritize multiple tasks with minimal supervision
Must have excellent written and verbal communication skills
Proficiency in Microsoft Office (Word, PowerPoint, and Excel)
Strong attention to detail and time management skills