Madrona Capital is a boutique hotel investment firm that buys, renovates, and operates hotels. We are in our growth phase, are adding hotels to our portfolio, and are driven by a focused mission to bring tired assets back to life while improving guest experiences. We are creating content to share with the world
Overview: Madrona Capital is seeking a highly organized and detail-oriented Executive Assistant to provide administrative support to our CEO + team. The ideal candidate will have excellent communication skills, be proficient in office management tasks, and possess strong computer literacy. As an Executive Assistant, you will play a crucial role in ensuring the smooth operation of our organization.
Duties: - Manage CEO's calendar + email, schedule appointments, and coordinate meetings - Assist with planning and coordination for meetups + events - Schedule + coordinate content creation with executive + team - Manage tasks for rehab & operations of hotels - Manage social media accounts + email marketing - Run payroll + help onboard new team members - Book travel + accommodations - Pay bills + vendor invoices - Utilize DocuSign or to facilitate electronic document signing - Initiate wire transfers as directed/needed - Maintain + order supplies - Act as a personal assistant to CEO, providing support as needed - Some travel required to support projects, content, or CEO while traveling
Experience: - Proven experience as an Executive Assistant or similar role - Strong computer literacy with proficiency in Microsoft Office Suite + Google Workspace - Familiarity with DocuSign or other electronic signature software - Excellent organizational skills with the ability to prioritize tasks effectively - Exceptional attention to detail and accuracy in all work performed - Strong written and verbal communication skills - Ability to maintain confidentiality and exercise discretion when handling sensitive information - Previous experience in office management or administrative support is preferred - Real Estate or Property Management experience/knowledge is preferred, but not required. If you are a proactive individual who thrives in a fast-paced environment and enjoys supporting executives in their day-to-day operations, we would love to hear from you!
Job Type: Full-time Pay: From $60,000.00 per year Benefits: 401(k) Dental insurance Health insurance Paid time off
Schedule: 8 hour shift Monday to Friday Located in Seattle area - Remote work