This position is in the consolidated Facilities & Budget Division of the U.S. District Court and the U.S. Probation and Pretrial Services Office.
The Property & Facilities Administrator performs and coordinates administrative, technical, and professional work related to day-to-day space and court property (i.e., furniture, computers, equipment, etc.) management to ensure compliance with applicable guidelines, policies, and internal controls. Additionally, the incumbent assists with miscellaneous department activities in a customer service and team focused environment.
REPRESENTATIVE DUTIES
Serve as designated custodial officer responsible for the accounting and safeguarding of property (i.e., computers, equipment, furniture, etc.).
Adhere to the Guide to Judiciary Policy, internal control procedures, and other relevant guidelines.
Store, organize, and secure property.
Issue property to requesting office.
Use an automated system to maintain and update property records.
Complete physical sightings of property and investigate discrepancies.
Provide property management records for internal, cyclical, and ad hoc audits.
Identify and prepare excess property for disposal.
Use an automated system to track projects and facility issues.
Assist with the management of space and facilities projects.
Assist with activities such as responding to building issues, escorting vendors, moving furniture and equipment, event setups/teardowns, minor workstation modifications, and driving government vehicles as needed.
Occasional travel to divisional offices (Flagstaff, Tucson, Yuma).
Perform other duties as assigned
Occupational Information
QUALIFICATIONS
Three years of general experience and two years of specialized experience. General experience is progressively responsible work that indicates the possession of, or the ability to acquire, the knowledge and skills needed to perform the duties of the position. Specialized experience is progressively responsible administrative, technical, and professional experience that is closely related to property and/or facilities management activities, regulations, and terminology.
High school graduate or equivalent
PREFERRED QUALIFICATIONS
Three years of experience in public sector property and/or facilities management
Experience with automated property management systems
Bachelor's degree in a related field
SKILLS AND ABILITIES
Strong customer service skills
Well-developed organizational and time management skills
Proficiency with Microsoft 365 (specifically Excel, Word, Outlook, and Teams)
Establish and maintain effective working relationships with internal and external customers
Manage various priorities in an often fast-paced environment
Quickly adapt to change and maintain flexibility
Effectively communicate (verbal and written) with a wide variety of individuals
Work independently along with participating in team environment
Lift up to 50 pounds
Valid driver license with acceptable driving record