Posted in Facilities about 4 hours ago.
Type: Full Time
OFFICE LOCATION
Arlington, Virginia, USA or Brussels, Belgium
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The mission of The Nature Conservancy (TNC) is to conserve the lands and waters upon which all life depends. As a science-based organization, we develop innovative, on-the-ground solutions to the world's toughest environmental challenges so that people and nature can thrive. Our work is guided by our values, which include a commitment to diversity and respect for people, communities, and cultures. From a rewarding mission to career development and flexible schedules, there are many reasons to love life #insideTNC. Want to know more? Check out our TNC Talent playlist on YouTube to hear stories from staff or visit Glassdoor.
One of TNC's primary goals is to cultivate an inclusive work environment so that employees around the globe have a sense of belonging and feel that their unique contributions are valued. We know we'll only achieve our mission by hiring and engaging a diverse staff that reflects the communities in which we work. Recognizing that people bring talent and skills that have been developed outside the scope of a job, we take a holistic approach to recruitment that considers life experience in addition to the professional requirements listed in our postings. Please apply - we'd love to hear from you. To quote a popular saying at TNC, "you'll join for the mission, and you'll stay for the people."
The Executive Coordinator reports to and directly supports the Global Head of Policy and Public Funding (PPF). As an integral member of the team supporting the Global Head, the Executive Coordinator will work closely with them and the PPF management team to ensure the most strategic, efficient, and best of the Global Head's time through performing a variety of high-level strategic and administrative responsibilities.
The Coordinator to the Global Head of Policy and Public Funding will perform a variety of high level administrative tasks, which may include budget preparation and tracking, domestic and international travel arrangements, meeting logistics, reporting and tracking information, and scheduling for a member of the Executive Leadership Team.
The Coordinator is responsible for maintaining the Global Head's calendar to include regularly scheduled staff engagements and their participation in complex external events. They will track attendance, document and distribute meeting notes, develop agendas, collect and compile briefing materials, complete required registrations and provide input to the Global Head on strategic engagement. They will coordinate all travel arrangements (transportation, lodging, facilitating required travel documents, etc.) in partnership with both internal and external partners and contacts and update the Executive's calendar in real time and track schedule changes and business needs.
They will create, oversee, and work to consistently improve communications to all members within the business unit and beyond. The Coordinator will have access to the Global Head's inbox and may be tasked with prioritizing required and strategic responses and drafting responses. They will also coordinate with the Associate Director of Communications on drafting and preparing relevant presentations and speaking events.
They may provide operational support to the executive, such as recruiting and other HR support, creating/submitting financial and technical reports, and analyzing key data to ensure efficient management. The Coordinator will provide guidance in satisfying requirements based on extensive knowledge of policies and procedures. They will manage operational program guidelines and modify processes to achieve results, improve workflow, and solve problems. They will provide advice, recommendations, and training related to needs of executive. They must have advanced knowledge of the systems and resources utilized by the program in order to provide support. They will work in close cooperation with senior managers, staff, trustees, board of directors, and donors, as well as customers, vendors and business relations. They will manage diverse tasks, analyze situations, evaluate alternatives, project outcomes, and implement solutions in order to improve effectiveness. They will take on additional duties to enhance the work of the team. Such duties may include, but are not limited to, a more significant role in developing documentation, creating executive presentations, and enhancing the systems and tools used by the team.
Specifically, the Executive Coordinator will:
* Maintain accountability for strategic goals related to functional area;
* Act independently and in supervisor's stead as needed, exercising independent judgment to identify and solve complex problems;
* Develop and implement new initiatives that will ensure department and organization-wide goals and strategies are achieved;
* Ensure programmatic commitments, Conservancy policies and procedures, financial standards, and legal requirements are met and managed for compliance; decisions may bind the organization financially or legally.
* Assist with the development of and work within a budget; negotiate and contract with vendors;
* Maintain confidentiality of frequently sensitive and emotionally charged information;
* Manage and implement multiple projects, including managing budget, setting deadlines and ensuring accountability;
* May manage or participate in complex negotiations;
* May supervise one or more administrative or professional staff, including training and professional development;
* Travel occasionally, working flexible hours, as needed;
* Work is diversified and may not always fall under established practices and guidelines;
* Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.
The challenges facing our planet today require comprehensive solutions that address the well-being of people and nature and lay the foundation for future conservation efforts. Promoting policies and securing public funding outcomes and strategic partnerships that provide benefits to both people and nature is critical to securing lasting conservation outcomes. The work and expertise of The Nature Conservancy's Policy and Public Funding programs are integral to this effort. The Policy and Public Funding business unit is helping to shape the government policies that help make possible achievement of transformative conservation outcomes to address climate change, enhance protection of lands, waters, and the ocean, and provide food and water sustainably. We have an awesome task at hand, and the work that you do here will have a direct impact on our success.
Through our conservation programs, public policy and legislative initiatives and innovative financial mechanisms are tackling climate change, conserving lands, waters and oceans at unprecedented scale, providing food and water sustainably and helping make cities more sustainable. To implement these priorities, we collaborate actively in a non-confrontational manner with public sector agencies, NGOs, academia, local communities and indigenous peoples, business and the finance sector.
* Bachelor's degree and 5 years related experience or equivalent combination, including 2 years providing direct administrative support to a senior executive/manager;
* Experience managing and implementing multiple projects;
* Experience negotiating agreements;
* Experience supervising staff, interns, and/or volunteers;
* Experience with current technology (Outlook, Excel, PowerPoint, Word, SharePoint);
* Experience working with a wide range of people, such as board of directors, donors, volunteers, and/or all levels of staff;
* Experience working with cross-functional teams;
* Experience with organization, planning, and problem-solving skills; and
* Experience implementing strategic program goals.
DESIRED QUALIFICATIONS
* Experience working with diverse collaborators across the globe;
* Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated;
* Ability to manage and implement complex processes and diverse activities;
* Ability to work in partnership with others in a collaborative role;
* Advanced knowledge in current and evolving technology utilized by program;
* Demonstrated ability to conceive and write creatively for various audiences; and
* Proficiency in interpreting guidelines and manipulating, analysing, and interpreting data.
Since 1951, TNC has been doing work you can believe in. Through grassroots action, we have grown from a small non-profit into one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our diverse staff and partners, we impact conservation around the world!
TNC offers competitive and comprehensive benefits packages tailored to the individual countries where we work. These may include health care benefits, retirement benefits, parental leave, paid time off, life insurance, and disability coverage as well as an employee assistance program and other life and well-being benefits. Learn more about our benefits on our Culture Tab on nature.org/careers.
We're proud to offer a flexible work environment that supports the health and well-being of the people we employ.
This position may be based in any country where TNC has an established entity, taking into consideration legal restrictions, such as non-national ratios and immigration processing times. For U.S. based applicants only, the starting pay range for this position is generally within the range of $95,000 - $105,000 for annual base salary and is based on location, qualifications, specific skills, and experience. This range only applies to candidates whose country of employment is the USA. For all other applicants, pay ranges will be in local currency, the pay range will be based on the local labor market, and not tied to the above pay range. Your geographic location will be confirmed during the recruitment and used to determine your actual pay range. Additionally, for all applicants, actual pay will fall within a range based on a variety of factors including, for example, the candidate's qualifications, specific skills, and experience.
To apply for job ID 55812, submit your materials online by using the Apply Now button at https://careers.nature.org/. Need help applying? Visit our recruitment page or contact applyhelp@tnc.org.
The Nature Conservancy is an Equal Opportunity Employer. Our commitment to diversity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of diverse backgrounds, beliefs and culture. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.
TNC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability, please send a note to applyhelp@tnc.org with Request for Accommodation in the subject line.
An attractive salary and benefits package is part of TNC's value proposition to our employees. TNC strives to provide competitive pay and bases salaries on the geographic location of the role committing to being equitable across groups and providing hiring salary ranges when possible.
Since we support flexible and remote work for our employees, many positions have a flexible location within countries where we're registered as a Non-government Organization and established as an employer. This may mean we're unable to provide a hiring salary range in the posting for some of our positions. However, candidates invited to be part of our interview process will be provided their location specific range upon request.
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