Administrative Associate at Stanford University in STANFORD, California

Job Description:

Administrative Associate🔍Dean of Research, Stanford, California, United States📁Administration📅Aug 23, 2024 Post Date📅104346 Requisition #SCHOOL/UNIT DESCRIPTION:The Stanford Center on China's Economy and Institutions (SCCEI) is a joint effort of the Freeman Spogli Institute for International Studies (FSI) and the Stanford Institute for Economic Policy Research (SIEPR). FSI is Stanford University's primary interdisciplinary research and teaching institute on international policy and international affairs. SIEPR is Stanford University's home for understanding the economic challenges, opportunities, and policies affecting people in the United States and around the world.
SCCEI is Stanford's home for empirical, multidisciplinary research on China's economy. SCCEI focuses on empirical work to bridge the divide between academic research and the real-life policies guiding US-China relations, create transformative student experiences, and advance public understanding of China's economy and its impact on the world.Rural Education Action Program (REAP) is a multidisciplinary team of social scientists working towards a common goal: help China's underserved population reach their full potential. To meet this goal, REAP partners with pioneering minds in pediatrics, psychology, global health, education, and economics to learn what works elsewhere in the world, adapt interventions to the Chinese context, and then test the effectiveness. The future of rural China will shape China's economic and political trajectory, which will in turn affect the global economy.
This is a 100% FTE, benefit-eligible, two-year fixed term position with possibility for renewal. This position will be based on Stanford's main campus in the historic Encina East building and may be considered for an option of telecommuting (hybrid of working on-site and off-site) work arrangement, subject to operational need.
Our VPDoR Diversity Journey:

We create a hub of innovation through the power of diversity of disciplines and people.We provide equitable access and opportunity to all members of the community in order to do their best work, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.We listen to and value all colleagues who bring diverse perspectives to the advancement and development of a respectful community.We promote a culture of belonging, equity, and safety.We embed these values in excellence of education, research, and operation.

POSITION SUMMARY:The Rural Education Action Program (REAP), a sub-program of the Stanford Center on China's Economy and Institutions (SCCEI) is seeking a highly organized and detail-oriented Administrative Associate to facilitate the administration of REAP's research and programs. This role will facilitate visa processing and onboarding for our many visiting graduate students and faculty coming from China, and will also work closely with our team of project managers and faculty leads to set up financial contracts with project collaborators, many of whom are located in China. If you are someone who loves problem-solving, managing moving pieces, and working with innovative individuals and international teams, this is the job for you!In addition to the above responsibilities, the Administrative Associate will provide general office and research operations support to the REAP team. This includes acting as front of office, space management, facilities coordination, and transaction processing (i.e., helping to process various reimbursements, including team travel to China).We are looking for a friendly, proactive, and dependable individual who can adapt to varied working styles and needs, with a strong desire to learn new and unfamiliar business topics, policies, and procedures related to administration. A successful candidate will exhibit effective written and oral communication, strong attention to detail and respectful relationship management.This position is an excellent opportunity to start or continue a career in the world of higher education, and also to gain exposure to a top-tier international research team. Stanford offers a number of unique perks, including career development programs, tuition reimbursement, and the ability to audit courses. More details are available here.This position is fixed term for two years with the possibility of extension based on funding availability and programmatic need. The position will be based out of the REAP office on Stanford University's campus in Palo Alto, CA, but with a flexible work schedule that can be coordinated with your supervisor. REAP values diversity in backgrounds and perspectives. Stanford University is an equal-opportunity employer.


CORE DUTIES:

Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.Create complex reports and spreadsheets which may utilize specialized software and systems.Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects.May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review inputAct on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.

MINIMUM REQUIREMENTS:


Education & Experience:

High school diploma and four years of administrative experience, or combination of education and relevant experience.
Knowledge, Skills and Abilities:

Exceptional organizational skills: you thrive on checklists and maintain orderly filesStrong communication skills and ability to share administrative guidelines clearly and concisely, both in person and via emailSelf-starter and able to work independently, prioritize, and think on your feetProven ability to navigate teams with diverse cultural backgroundsAdvanced computer skills and demonstrated experience with spreadsheets, office software, and email applications.Mandarin Chinese language ability is not required, but a plusAn interest in China and/or international research is not required, but a plus

PHYSICAL REQUIREMENTS:

Constantly perform desk-based computer tasks.Frequently sitting.Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.

WORKING CONDITIONS:

Position may require occasional non-standard, extended or weekend hours.

WORK STANDARDS:

Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

The expected pay range for this position is $39.46 to $44.30 per hour.Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on a wide range of factors that are unique to each candidate including but not limited to geographic location, knowledge, skills and abilities, relevant education, depth and breadth of experience, performance; as well as other business and organization needs such as (but not limited to) the scope and responsibilities of the position, the minimum qualifications, departmental budget availability, and market and internal equity across the unit, department and reporting relationships.At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.


Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.


Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.Additional Information

• Schedule: Full-time


• Job Code: 4098


• Employee Status: Fixed-Term


• Grade: F


• Requisition ID: 104346


• Work Arrangement : Hybrid Eligible, On Site

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