Human Resources Compliance Coordinator at Southwestern Community College District in Chula Vista, California

Job Description:

Human Resources Compliance Coordinator

Salary

$5,973.00 - $8,495.00 Monthly

Location 

Chula Vista Campus - Chula Vista, CA

Job Type

Classified Confidential

Job Number

00068

Division

Human Resources

Department

Human Resources

Opening Date

10/24/2024

FLSA

Non-Exempt

Funding Type

District

Full-time Equivalent (FTE)

1.0

Initial Screening Deadline

11/08/2024

Work Schedule (Approx.)

Monday-Friday: 8:00 a.m.-5:00 p.m.

Months of Service

12

Start Date

As soon as the successful candidate is identified and following the subsequent governing board approval.

 

• Description
• Benefits
• Questions

Southwestern Community College District (SWCCD) is committed to meeting the educational goals of its students in an inclusive environment that promotes intellectual growth and develops human potential. We are the leader in equitable education that transforms the lives of students and communities.

SWCCD employees are collegial and collaborative. They demonstrate the highest degree of professionalism, integrity and respect when interacting with students, colleagues, leadership and members of the Jaguar community. Our employees actively honor and respect diversity to foster a safe and welcoming community where all are inspired to participate and realize a sense of belonging.

Incumbents exhibit an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, gender identity, sexual orientation, and ethnic backgrounds of community college students, and employees, including those with physical or learning disabilities, and successfully foster and support an inclusive educational and employment environment.

Description

SUMMARY DESCRIPTION
Under the general direction of the Assistant Superintendent/Vice President of Human Resources, or designated administrator, independently review, analyze, and perform a wide variety of complex, journey-level duties in support of one or more major programs within the Division of Human Resources. Serves as Americans with Disabilities Act (ADA) Coordinator for the District. Administers all aspects of District-wide compliance with federal and state disability laws and regulations, as well as District policies and procedures pertaining to protections for employees with disabilities. The position interprets law and policies, provides training, oversees employee accommodation requests and appeals, assesses the physical environment, serves as the District’s central authority expert and partners with District departments/schools towards resourcing, overseeing, and administering accommodations, and other program areas. Other duties as assigned.

This is a confidential classification. As such, incumbents perform duties that involve gathering or reviewing information or data concerning employee grievances or discipline matters, or data relating to or containing information about employer bargaining positions, negotiation strategies, or proposals.

DISTINGUISHINGCHARACTERISTICS
Classifications at this level independently perform complex analytical, systems, statistical, programmatic, project/program management, and other journey-level research and analysis duties in ensuring the District is compliant with a broad variety of existing laws, regulations, and policies related to human resources. Incumbents areexpectedtoactindependentlyindevelopingapplicableresourcesandinformation. Incumbents are expected to exercise independent judgment in problem solving and making sound recommendations to leadership in an articulate and comprehensible manner.

Qualifications

EDUCATION AND EXPERIENCE
A Bachelor’s degree in human resources, public administration, business administration, or other related field.
AND 
Four (4) years of professional job-related experience.

• One year of experience is equal to 12 months of experience at 40 hours per week. Applicable part-time experience will be converted to the full-time equivalent for purposes of meeting the experience requirement.
• If specifically referenced (i.e. degree 'or equivalent'), related experience that is above the minimum requirement may be substituted for education on a year for year basis.

• Additional assessment is required for applicants with foreign degrees from colleges or universities outside of the United States. Applicants must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) and must submit a copy of the evaluation with the application.

PREFERRED QUALIFICATIONS:
Professional license or certification in human resources (examples: SHRM,PHR,SPHR,CHRP,PSHRA,CHRM, ACHRO).
 
Master’s degree, Juris Doctor or other advanced degree in related areas and/or equivalent experience/training.


KNOWLEDGE AND ABILITIES

Knowledge of:

• Applicable federal, state, and local laws, rules, regulations, guidelines, and provisions including but not limited to: the Americans with Disabilities Act, Title IX of the Education Amendments of 1972, Title VII, California Code of Regulations Title 5, and the Family Educational Rights & Privacy Act (FERPA).
• Equal employment and compliance with rules and regulations.
• Principles and practices used in preparing, reviewing, and evaluating a variety of data.
• Principles and practices used in the preparation of comprehensive, clear, and concise reports.
• Principles and practices of training development.
• Principles and practices of fiscal, statistical, and administrative research and report preparation.
• Principles of business letter writing, and related legal terminology, forms, and documents.

Skills and Abilities:

• Advanced analytical, evaluative, and objective critical thinking skills and the ability to effectively summarize and present information. Research, compile, assemble, analyze, and interpret data from diverse sources.
• Ability to organize and synthesize complex information to write thorough and comprehensive factual reports; disseminate detailed information.
• Ability to manage an ongoing and complex caseload of ADA related incidents, complaints, and/or appeals to a prompt, effective, and equitable remedy.
• Ability to exercise judgment, diplomacy, discretion, and a high level of independence in handling matters of a sensitive and confidential nature.
• Ability to work confidentially with discretion; maintain confidentiality of work performed including to maintain confidential employee files.
• Ability to design and deliver educational/training programs and/or workshops to all constituents of the District.
• Strong interpersonal skills and the ability to work with diverse constituents including faculty, staff, and institution administration.
• Ability to respond tactfully, clearly, concisely, and appropriately to inquiries from the public, District staff, or other agencies on sensitive issues in area of responsibility.
• Ability to work with and exhibit sensitivity to and understanding of the diverse racial, ethnic, disabled, sexual orientation, and cultural populations using tact and diplomacy.

JOB DESCRIPTION: Human Resources Compliance Coordinator (Download PDF reader)

 

Duties

ESSENTIAL DUTIES

1. Serves as the District’s Americans with Disabilities Act (ADA) Coordinator. Acts as the District subject matter expert and provides guidance to District departments/schools to effectively comply with ADA. Provides guidance and training in determining eligibility for services and engaging in the interactive accommodation process. 
2. Administers the disability accommodations program; effectively and compliantly communicates relevant information about disability accommodations and services. Supports the District and Institutional Technology (IT) in providing guidance on accessible technology. Develops and maintains systems to track all ADA requests, complaints and outcomes, monitors for compliance with policies and procedures, and produces annual reports. 
3. Independently plans, develops, implements, monitors, coordinates, and supports district programs and compliance activities and initiatives in conjunction with district administration and staff. Develops, reviews, recommends, and ensures implementation of policies, procedures and training programs meet compliance requirements.
4. Audits, monitors, and evaluates the effectiveness of programs, initiatives, processes, and activities in meeting District compliance requirements and recommends appropriate changes to ensure district’s compliance obligations are met.
5. Identifies and refers matters to District leadership in order of priority; interprets policies, rules, and regulations in response to inquiries and complaints; refers matters to appropriate staff members as required and engages in follow up to ensure proper hand-off. Interprets current laws and regulations, legislation updates, new legislation and makes recommendations to leadership to update compliance requirements in current policies, procedures, processes, and collective bargaining agreement provisions.
6. Collaborates with Executive Director of Human Resources and Title IX & EEO Officer to: address employee relations issues; interpretation of personnel practices, policies, and procedures including related laws and regulations; research and draft responses to a variety of employee relations issues; provide information and assistance to departmental personnel regarding employee evaluations, disciplinary actions, and other employee relations issues.
7. Coordinates and facilitates the reporting of human resources related data to the Chancellor’s Office, and other verified agencies. Receives sensitive legal documents for the district related to potential and ongoing lawsuits; keeps the district apprised by providing regular updates and recommendations.
8. Participates in employer-employee labor negotiations with various bargaining units; conducts a variety of surveys; gather and compile data for negotiation purposes; research and analyze information; prepare time-sensitive reports, charts, and graphs; assist with calculating negotiated costs. 
9. Provide specialized, technical, and procedural information regarding the interpretation and application District policy, procedures, and practices as well as federal, state, and local laws including the California Education Code; Establishes and maintains personnel, technical, and confidential files and records.
10. Prepares a variety of correspondence, legal documents, and reports. Reviews and prepares employment contracts for the district to ensure District is protected from liability.

 

Supplemental Information

SALARY SCHEDULE: Classified Confidential Salary Schedule (Download PDF reader)


PHYSICAL DEMANDS AND WORKING ENVIRONMENT

This is a non-telecommuting position.

All District employees must participate in the COVID-19 Vaccination Program, which requires them to be fully vaccinated against COVID-19 unless they receive an approved medical or religious exemption.
Environment: Work is performed primarily in a standard office setting with frequent interruptions and distractions; extended periods of time viewing a computer monitor; possible exposure to dissatisfied individuals.

Physical: Primaryfunctionsrequiresufficientphysicalabilityandmobilitytoworkinanofficesetting;to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiringrepetitivehandmovementandfinecoordinationincludinguseofacomputerkeyboard;andto verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

TENTATIVE TIMELINE: Any application received after the initial screening deadline is not guaranteed a review.

October 24-November 8, 2024	Position advertised; District receives applications
November 8, 2024	Initial screening deadline for guaranteed consideration.
November 18-December 6, 2024	Reviewing of applications.
December 9-13, 2024	Search Committee interviews candidates
January, 2025	Tentative employment start date pending Governing Board approval.

 

 

Application Process:

A confirmation email will be sent once your application packet has been successfully submitted.

It is the sole responsibility of the applicant to ensure that all required application materials are submitted by the initial screening deadline date, including a current resume, and unofficial transcripts showing awarded degree(s) and completion date, as well as any relevant certifications, diplomas, or licenses that demonstrate you meet the minimum qualifications of the position. Failure to submit supporting documentations may result in an incomplete application.

A separate, complete application packet is required for each position for which you are applying for. All materials included in your application packet become SWCCD property, will not be returned, will not be copied, and will be considered for this opening only.

A screening committee will evaluate applicants, taking into account the breadth and depth of relevant education, training, experience, skills, knowledge, and abilities. Selected applicants will be invited for an interview.

 

INTERVIEW TRAVEL COSTS MUST BE BORNE BY THE APPLICANT.

 

If additional positions become available in this classification, applications received in response to this posting may be considered for those additional positions for up to 90 days after final board approval.

Candidates selected for employment with SWCCD must be fingerprinted by an electronic fingerprinting service (i.e. LiveScan) within 10 days of employment; provide clearance of tuberculosis (dated within the past 4 years and renewed every four years as a condition of continued employment) within 60 days of employment; provide proof of eligibility to work in the United States.

Successful candidate selected may be assigned to any of the campus sites (Chula Vista, Crown Cove, National City, Otay Mesa, and/or San Ysidro).

 

American with Disabilities (ADA):

Reasonable accommodations will be provided to candidates with verified disabilities. Accommodation requests should be made as soon as practical by calling Human Resources at (619) 482-6395.

Equal Employment Opportunity:

As an Equal Opportunity Employer and in compliance with the Americans with Disabilities Act, SWCCD will make reasonable accommodations for individuals with disabilities.

SWCCD shall not discriminate against any person in employment or in any program affiliated with the SWCCD on the basis of age, ancestry, color, ethnic group identification, national origin, religion, race, sex, sexual orientation, physical or mental disability, veteran status, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.


Notice of Availability of the Annual Security Report:

SWCCD is committed to assisting all members of the community in providing for their own safety and security. The Annual Security Report is available on the SWCPD website.

If you would like to receive a hard copy of the Annual Security Report, which contains this information, you can stop by the College Police Department or you can request that a copy be mailed to you by calling (619) 482-6390.


Drug and Alcohol Abuse Prevention Plan (DAAPP):

More information about the DAAPP, including the Biennial report and additional resources can be found in the Drug and Alcohol Abuse Prevention Program website.

Agency Southwestern College (CA) Address Human Resources
900 Otay Lakes Rd, Room 46B-150
Chula Vista, California, 91910 Phone (619) 482-6395 Website www.swccd.edu
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