Program & Events Coordinator at William & Mary in Williamsburg, Virginia

Job Description:

Position Number:

01214W

Position Title:

Program & Events Coordinator

Employment Category:

Full Time Operational

Location:

William & Mary

Department:

3M1000 Education Operations

Unit Mission Statement:

The School University Research Network (SURN) serves as an outreach unit for the School of Education and is dedicated to serving the local, state, and national education community in developing instructional leadership in K-12 schools and other agency settings. Partnerships with educational agencies to leverage funding and opportunities are critical to the research and professional development offerings.

Position Summary:

This position primarily supports the work of School-University Research Network (SURN) and the Center for Gifted Education (CFGE) in the William & Mary School of Education.


SURN serves as an outreach unit for the School of Education and is dedicated to serving the local, state, and national education community in developing instructional leadership in K-12 schools and other agency settings. The Center for Gifted Education is a research and development center providing services to students, educators, policy makers, graduate students, researchers, and parents in support of the needs of gifted and talented individuals.


Reporting to the Executive Director of SURN, the Program & Events Coordinator will support the work of the centers in three key areas: event coordination & facilitation, marketing & communication, and executive level administrative support.

Conditions of Employment:

* This position is a full-time position.
* Occasional evening work and travel required to support training events.
* This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor.

Essential Designation:

No

FLSA:

Non-Exempt

Position Restricted?:

Yes, the appointment is limited due to funding availability

Position Term:

12-Month

Position Months:

Faculty or Staff: 12 month

Required Qualifications:

* Bachelors degree or equivalent combination of education and experience* Demonstrated skill in supporting the logistical planning of meetings, training sessions, conferences, and programs
* Knowledge of event planning, public relations, and marketing principles and practices
* Ability to approach and prioritize concurrent projects with high levels of organization and with attention to detail
* Demonstrated proficiency with Microsoft Office suite of applications
* Working knowledge of general office procedures, practices, and technology in a diverse workplace
* Knowledge of web-editing and social media
* Ability to learn computer programs and online applications quickly (e.g., online event registration system)
* Ability to troubleshoot technology issues
* Demonstrated proficiency with office equipment (computers, copiers, printers, etc.)
* Demonstrated ability to communicate effectively with diverse constituencies
* Demonstrated ability to work independently, take initiative, and provide high level administrative support
* Evidence of clear, cogent writing

Preferred Qualifications:

* Experience in K-12 or higher education setting
* Experience with Cascade, specialized graphic design software (Canva, Adobe Illustrator), BuyWM, America to Go, TouchNet, and/or specialized survey software (Qualtrics)
* Experience with website design and management
* Experience managing social media accounts
* Experience creating posters, flyers, and media to advertise events

Is the position remote work eligible?:

Hybrid (works remotely at least 1 day per week but not full-time)

Remote Work Disclaimer:

Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor's ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.

Advertised Pay Range:

Up to $57,000, commensurate with experience

Advertised Pay Range Statement:

All hiring rates are commensurate with relevant experience up to the advertised amount considering internal alignment.

University Salary Range:

U08

Benefits Summary Statement:

William & Mary offers our employees a full array of benefits including retirement, health insurance with options for expanded dental and vision along with group and optional life insurance with coverage for spouse and children, flexible spending accounts, and an EAP (Employee Assistance Program).


Our employees enjoy additional university benefits such as educational assistance, professional development, wellness benefits, and a robust holiday schedule. All employees have access to fitness facilities on campus. Staff members also have access to the university libraries, and much more. To learn more, go to: https://www.wm.edu/offices/uhr/benefits/index.php?type=none

Job Open Date:

08/28/2024

Review Begin Date:

09/20/2024

Open Until Filled:

Yes

Special Application Instructions:

We will not sponsor applicants for work visas for this vacancy.

Review of applications begins September 20, 2024. For full consideration, all materials must be received by the review date. Materials received after the review date will be considered only if needed.

Background Check Statement:

William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

EEO Statement:

William & Mary values diversity and invites applications from underrepresented groups who will enrich the research, teaching and service missions of the university. The university is an Equal Opportunity/Affirmative Action employer and encourages applications from women, minorities, protected veterans, and individuals with disabilities.

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